Mandatory Reporting of Group ‘A’ and ‘B’ Vacancies to Surplus Cell Reiterated by DoPT

The Department of Personnel and Training (DoPT) has reiterated that all vacancies in Group ‘A’ and Group ‘B’ posts in Central Government services must be reported mandatorily to the Surplus Cell before initiating any recruitment or transfer process.

In an Office Memorandum issued on Monday, the DoPT reminded all Ministries and Departments that the requirement flows from Rule 3(1)(iii) and Rule 3(1)(iv) of the CCS (Redeployment of Surplus Staff) Rules, 1990.

Reporting required before recruitment or transfer

As per the instructions, every vacancy proposed to be filled through Direct Recruitment or by Transfer/Transfer on absorption must first be reported to the Surplus Cell of DoPT. Only after this reporting can further action be initiated for filling up the post.

The DoPT has made it clear that this is not a procedural formality but a mandatory step intended to facilitate the redeployment of surplus staff available within the Central Government system.

Use of RSMS made compulsory

The Office Memorandum also directs that vacancies must be reported through the Redeployment of Surplus Management System (RSMS). Ministries and Departments have been asked to strictly adhere to the prescribed online process while reporting vacancies.

Failure to route vacancy details through RSMS would amount to non-compliance with the CCS (Redeployment of Surplus Staff) Rules, 1990.

Responsibility of Nodal Officers

To ensure strict compliance, Nodal Officers in each Ministry and Department have been advised to widely circulate these instructions among all attached and subordinate offices under their administrative control.

The DoPT has emphasised that the responsibility for dissemination and compliance rests with the administrative authorities concerned.

Reminder rather than new rule

Officials clarified that the Office Memorandum does not introduce a new policy but serves as a reminder and reinforcement of existing statutory rules that have been in force since 1990.

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