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Report and Guidelines for Post-check of bills passed during Covid-19

Report and Guidelines for Post-check of bills passed during Covid-19 while doing Work from home on PFMS: CGA OM No.G.25014/MF.CGA/IAD/4/2020/ dated 19.05.2020

No.G.25014/MF.CGA/IAD/4/2020/
Government of India
M/o Finance, D/o Expenditure
Office of Controller General of Accounts

Dated 19th May 2020

OFFICE MEMORANDUM

Subject: Report and Guidelines for bills passed during Covid-19 and system security protocol for Work from Home (WFH)

In continuation of this office Office Memorandum (OM) No. 3(2)/TA-H/2020/173 dated 8.4.2020 and OM of even No. 174 dated 8.4.2020 wherein guidelines regarding smooth payment function by PAOs/CDDOs and enabling them to work from home on PFMS have been issued by the Office of Controller General of Accounts

2. As per guidelines issued by the aforesaid OMs, Pay and Accounts Office (PAO) may reconcile sanction order received from Programme Division, format A and B and electronic bill received on official email and PFMS respectively from DDO and necessary per-check of the bills shall be conducted at DH/AAO/PAO level without original bill. All above payments made shall be subject to 100 percent post check by the concerned PAO once the situation has normalized and ink-signed original bill received from DDOs.

3. The DyCA / CA / CCA / Pr CCA of the concerned ministry shall reconcile the consolidated list of all payments made in format given at Proforma-II, with the Systems Group o/o CGA, every month to ensure that no payment which does not figure in the list provided by them, has been processed through system . A copy of reconciled statement shall be sent JAD along with a certificate stating that “all the bills having tag of WFH Protocol have been received in hard copy as well and subjected to post check’.

4. Guidelines for post check of bills passed during Covid-19 as enclosed with this OM may be followed for proper maintenance of record of aforesaid period and preparing necessary reports as required.

5. All Pr CCAs/CCAs/CAs {l/c) are, therefore, requested to bring these guidelines to notice of PAOs under their control immediately and requested to submit aforesaid report to this office within stipulated time.

Sd/-
(Narinder Pal Singh)
Assistant Controller General of Accounts

Report and Post-check of Bills passed during COVID-19

PROFORMA – I

REPORT REGARDING BILL PASSED DURING COVID-19 WITHOUT PRESENTING ORIGINAL BILL BY DDOs TO PAOs/CDDOs AS PER INSTRUCTIONS ISSUED BY CGAs OM NO. 3(2)/TA-II/2020/173 DATED 8.4.2020 AND OM OF EVEN NO. 174 DATED 8.4.2020

NAME OF MINISTRY

SNO. NAME OF PAO OPENING BALANCE (CLOSING BALANCE OF PREVIOUS REPORT) BILL RECEIVED DURING THE MONTH TOTAL BILLS (3+4) BILLS RETURNED DURING THE MONTH TOTAL BILLS PASSED (5-6) ORIGINAL BILLS RECEIVED AND PRE-CHECKED AND
ENCLOSED WITH BILL PASSED
CLOSING BALANCE WHICH ORIGINAL BILLS TO BE RECEIVED FROM DDO (7-8) REMARKS
1 2 3 4 5 6 7 8 9 10

 

PROFORMA – II

Consolidated list of all payments made during the month of ……… 20

S.No. Bill No. Gross Amount Net Amount Date of Payment
1 2 3 4 5

 

Source: CGA

Also check the following links related to this topic:

COVID-19 Lockdown: Guidelines for Work From Home (WFH)

Framework for Work From Home for Central Government Employees

Payment of Wages to Outsourced Persons of Ministries/Departments during COVID-19 lockdown period

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