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Kendriya Vidyalaya Admission Guidelines for the admissions for the academic year 2016-17 – Procedure for Admission
KV guidelines for the admissions of academic year 2016-17 and the details of Procedure for Admission.
GUIDELINES FOR ADMISSION IN
PROCEDURE FOR ADMISSIONS
An advertisement shall be issued by the Regional Office in the local newspapers in the 1st week of February giving the admission schedule (Annexure follows) and inviting Parents to register their wards for admission in Kendriya Vidyalayas. This advertisement should specifically indicate that admissions in Kendriya Vidyalayas are not restricted to Central Govt. employees and are open to all, only certain priorities have been laid down for different categories to regulate the admissions. The reservations for SC, ST and Physically Handicapped and under RTE Act 2009 should also be indicated.
(i) Registration shall not be done if there is no vacancy or likelihood of any vacancy in a particular class. In case a vacancy arises in future, registration can be made after giving wide publicity at local level and admission can be granted as per KVS Admission Guidelines.
(ii) In case the number of children seeking registration is less because of which all seats have not been filled up, the Principal shall issue a second/third advertisement in the months of May and June notifying the availability of vacancies.
(iii) Admissions are required to be made with the approval of the Executive Committee of the Vidyalaya. In case the Executive Committee does not approve the admissions up to the full sanctioned strength of the class, the Principal shall intimate this fact to the Deputy Commissioner who may approve the admissions.
(iv) Registration for class XI shall be taken up immediately after the declaration of results of class X and admissions up to the full strength of the class should be completed within 30 days after declaration of results by CBSE. In case there is any difficulty in admitting children up to the full strength because of the Executive Committee of the Vidyalaya not approving the same, the procedure as laid down for other classes above shall be followed and admissions up to the sanctioned strength of the class shall be made by 31st of July with the approval of the Deputy Commissioner.
(v) Registration forms shall be made available by the Principal FREE OF COST. (vi) Registration forms complete in all respects and accompanied by all required documents must be submitted to the Vidyalaya office within the prescribed date.
(vii) Attested copies of the prescribed documents would be required to be submitted along with the application form for registration.
- For Class I, certificate of proof of age in the form of a birth certificate issued by the authority competent to register births. This will include certificates from Notified Area Council / Municipality / Municipal Corporation extract about the date of birth from records of Village Panchayat, Military Hospital and service records of Defence personnel or Affidavit.
- For other classes, the date of birth recorded in the transfer certificate issued by a school recognized by the State Education Department would be accepted. The original certificate of date of birth should be returned to the parent after verification. Admissions up to class-VIII may be granted without any school transfer certificate provided the child is otherwise eligible and his birth certificate has been issued by a Govt. body or affidavit.
- For grandchildren of Hon’ble Member of Parliament and PSU employees a proof of relationship of either of the child’s parents with the Hon’ble Member of Parliament or PSU employees would be needed. For grandchildren of KVS employee a proof of relationship would be required.
- A certificate that the child belongs to the Scheduled Caste/Scheduled Tribe/EWS/OBC (Non-Creamy Layer)/BPL/Differently abled, wherever applicable, issued by the competent authority in concerned State Government/Union Government. The certificate in respect of either of the parents may be accepted initially, for the purpose of admission, if this certificate is not available for the child. However, the certificate in respect of the child has to be submitted within a period of 03 months from the date of admission.
- A certificate from the civil surgeon/rehabilitation centre or any other competent authority defined by the Government of India O.M. No.36035/5/88/Estt.(sct) dated 4.5.1999 certifying the child to be handicapped, wherever applicable. In case, where the handicap of the child can be visually seen by the Principal, the child may be accepted as handicapped even without a certificate. However, the parent may be advised to obtain the relevant certificate from the competent authority and submit the same to the school.
- A service certificate showing the number of transfers during the preceding 7 years duly signed and stamped by the head of office bearing the name, designation and other relevant particulars in block letters.
- A certificate of retirement for uniformed Defence employees.
- Proof of Residence.
(i) Mere registration will not confer a right to admission.
(ii) Incomplete application forms shall normally be rejected. In case vacancies remain, Principal may allow completion of the form later at his discretion.
(iii) Admission secured on the basis of any wrong certificate shall be cancelled by the Principal forthwith and no appeal against such action of the Principal shall be entertained.
(iv) When a child is registered for admission in class I in a Kendriya Vidyalaya but, before declaration of the selection list, his parent is transferred to another station, the child should be deemed to have been registered for admission in the Kendriya Vidyalaya at the station of posting even if the last date of registration at that place has expired. The registration form in original is transferred to the Kendriya Vidyalaya of new place of posting and a photo copy of the same be retained in the school where the child was initially registered.
(v) In respect of Category I, II, III and IV admissions, the veracity of the Certificates submitted by the parents in proof of their service must be invariably verified by the Principal.
4. METHOD OF ADMISSION IN CLASS I
Out of the available seats of fresh admission 15% will be reserved for SC and 7.5% will be reserved for ST. The short fall in the number of seats reserved for SC and ST, will be worked out after considering number of SC/ST children admitted under RTE quota.
(1) In first phase, 10 seats (out of 40 seats) in Class I per section are to be filled as per RTE Provisions (25% of seats) and these 10 seats will be filled by draw of lots from all applications of SC/ST/EWS/BPL/OBC (Non Creamy Layer)/Differently abled taken together.
(2) In second phase, remaining seats are to be filled as per existing Priority category system. The short fall in the seats reserved for SC/ST, if any shall be made good by admitting SC/ST applicants.
For example: In a single Section School 6 seats are reserved for SC and 3 Seats for ST (15% for SC and 7.5% for ST). Assuming that, 2 SC candidates, 1 ST candidate and 1 Differently Abled candidate are admitted under RTE in the lottery system In first phase, then available SC seats will be considered as 6-2 = 4 and ST seats will be 3-1 = 2. The left out registered candidates from SC and ST category will be considered as per order of Priority categories for admission. In this case the remaining 24 seats will be available for admission under order of Priority of Category.
a) In no case the seats reserved as per RTE will be de-reserved.
b) The seats reserved for SC/ST may be interchanged, by interchanging SC seats to ST and vice- versa after 20th July.
c) If required numbers of candidates covered under RTE do not register in 1st spell of registration then a second notification may be given in the month of April.
d) The definition/eligibility criteria of Disadvantaged Group/Weaker Section/BPL/OBC (Non creamy layer) will be as per the notification of the concerned State Governments.
e) Admission test will not be conducted for Class I.
A DEFINITION OF DISADVANTAGED GROUP
1. Child belonging to disadvantaged group means a child belonging to the Scheduled Caste, Scheduled Tribe, the socially and educationally backward class or such other group having disadvantage owing to social, cultural, economic, geographical, linguistic, gender or such other factor as may be specified by the appropriate government, by notification (Section 2(d) of RTE Act).
2. Child with special needs and suffering from disability will be determined as per the provision mentioned in RTE Act 2009 or as defined by the concerned State Govt.
B DEFINITION OF WEAKER SECTION
- Child belonging to weaker section means a child belonging to such a parent or guardian (declared by a Court or a Statute) whose annual income is lower than the minimum limit specified by the appropriate government, by notification (Section 2(e)).
- The income limit regarding economically weaker sections will be applicable as notified by the State Govt. concerned.
C. DEFINITION OF NEIGHBOURHOOD & PROOF OF RESIDENCE
|1||Major cities and Urban area
(All District Hqrs. & Metros)
|5 kms. Radius|
|2||Places and areas other than
included in 1 above.
|8 kms radius|
Since Kendriya Vidyalayas are located at places with varied density of population, they have been categorised as follows for determining the limits of neighbourhood:-
1. Proof of residence shall have to be produced by all applicants. However admission cannot be denied due to non-submission of Proof of residence.
2. A self-declaration in writing from the parent about distance may also be accepted to this effect.
5. COMPOSITION OF COMMITTEE FOR DRAW OF LOTS
Every Kendriya Vidyalaya will constitute a committee for the purpose of monitoring a system of Draw of Lots to be held in Class I or in any other class wherever such stage is reached when all candidates of a particular category or having same number of transfers cannot be accommodated against available number of seats.
The committee will comprise the following five (05) members:-
|Teacher||Member (To be nominated by Principal)|
|(3 & 4)||Two parents (One lady )||Members (One parent has to be from the candidates to be considered under section 12(1)(c) of RTE Act 2009)|
|VMC member||Member (To be nominated by
An additional 6th member can be nominated by the Principal from the students of class IX to XII wherever these classes exist.
This committee may be notified with the concurrence of Chairman, VMC, at least 5 days in advance of draw of lots and be displayed on School Notice Board.
6. FEE AND OTHER CONCESSIONS :
- No fee to be charged from the children admitted under the 25% quota prescribed under RTE Act 2009
- One set of NCERT text books for his/her class to each child will be provided by the school and other expenses on account of note books, stationary, uniform and transport will be reimbursed on production of proper bills in respect of 25% of the children admitted under the Act subject to the ceiling prescribed.
- Once the children are admitted in Class I under RTE Act, they will continue to enjoy exemptions and concessions till class VIII either in the same KV or any other K.V. moving on transfer as per RTE Act.
- Address proof of the parent should be furnished at the time of the registration.
- The employees who have the facility of fee reimbursement in their departments cannot claim RTE concessions.
7. METHOD OF ADMISSION IN CLASS II TO VIII
Admission test shall not be conducted for admission to Class II to VIII and the admission may be granted based on Priority category system (1 to 5 or 6 as the case may be). If applications are more than the number of seats, lottery system will be followed in each category including single girl child quota.(Class VI Onwards)
8. METHOD OF ADMISSION IN CLASS IX
CLASS IX – For admission to Class IX, an admission test shall be conducted and a merit list prepared for each category of priority separately. Admission shall be granted in the sequence of priority categories, in the order of merit.
(i) Admission test shall be conducted in the subjects: Hindi, English, Math, Social Science and Science.
(ii) Candidates must secure at least 33% marks in all subjects to qualify. Merit List will be prepared as per the Priority Category.
Concession up to 5 marks can be given for deficiency in language (Hindi & English).
(iii) Students belonging to SC/ST will be eligible for admission on securing 25% in aggregate.
9. METHOD OF ADMISSIONS IN CLASS XI
I. KV STUDENTS : Admissions in different Streams viz. Science, Commerce, Humanities of Class XI in KVs for KV students who have passed Class X will be regulated as follows:
a. The merit list will be drawn / prepared as per CGPA obtained by applicant in CBSE/Class X results in every School.
b. The Seats will be allotted as per the rank in the merit list prepared as at (a) above vis-à-vis number of vacancies available in a particular stream in the Vidyalaya and as per the option of stream exercised by the student. However, the Class Strength will be fixed by the Principal of the Kendriya Vidyalaya concerned in following manner:
The total No. of applications received from students of the same KV, from neighbouring KVs which are upto Class X or not having the desired stream, if any, plus no. of students failed and detained, etc. in class XI (including all streams) would be divided by the number of sections of class XI available in the KV (including Science, Commerce and Humanities streams) and the quotient arrived at, will be the maximum strength of each section of class XI of that KV of each stream.
For example, if 200 applications are received from same KV and neighbouring KV which is upto Class X and 12 students failed in class XI (including all streams in the school) and 4 sections of class XI ( 2 Science, 1 Commerce and 1 Humanities) are available, then 200+12 = 212/4 = 53.
53 would be fixed as maximum strength of each section of Class XI. However, the maximum strength to be fixed should not be less than 40.
Thus a combined merit list (including students from neighbouring school which are up to class X or not having desired streams) would be prepared. As per the option given by the students and maximum number per section as fixed (above), admission would be granted in each section (including detained students) e.g.: if 53 is the class strength fixed in a particular stream, 3 students are detained in that stream 53-3=50 students would be admitted (including students from neighbouring schools which are upto class X, if any)
c. Concessions wherever applicable shall be incorporated while preparing the Merit List.
d. In case of two or more candidates obtaining equal CGPA, the inter-se merit of such candidates may be determined as follows:
(i) Candidates obtaining higher grade points in Maths will get precedence in admission.
(ii) If two or more candidates have got the same grade points in Maths, then the candidates securing higher grades in Maths and Science taken together will get precedence over the others.
(iii) In case of a tie between two or more candidates obtaining same grade points in maths and science taken together, the student older in age as per the D.O.B will be given precedence over the other.
e. Principal may admit children to class XI only up to the permitted class strength.
f. A student who was earlier not found eligible for admission to a particular stream may be allowed fresh admission to a particular stream in class XI in the next academic session, if he/she improves his/her performance within one year from the same Board.
Note: Informatics Practices as an elective subject is offered to all streams. Admission to this would be granted as per the combined merit list.
Computer Science / Bio-Technology, wherever available as an elective subject, is to be offered to students of Science Stream and admission would be granted as per combined merit list. Multi-media & Web-Designing Technology (wherever available) as elective subject may be offered to students of all the streams (Commerce, Humanities & Science) as per combined merit list.
II. FRESH ADMISSIONS TO NON-KV STUDENTS
(a) After accommodating all the eligible students of the KV concerned and other KVs in the entitled stream, fresh admissions to non-KV students would be allowed, if vacancy exists. Fresh admission for remaining vacancies would be made in the sequence of categories of priority on the basis of following Criteria :
i) Science Stream and Commerce Stream A minimum of 8.0 CGPA.
ii) Humanities Stream A minimum of 6.4 CGPA.
(b) In case vacancies remain, after admitting KV as well as non KV students by the above procedure, a lower CGPA of 6.0 for Science and Commerce streams and a CGPA of 5.4 for Humanities stream may be allowed.
(c) Concessions wherever applicable shall be incorporated while preparing the Merit List
III. THE FOLLOWING CONCESSIONS WILL BE ALLOWED FOR ADMISSION FOR CLASS XI.
(a) The following concession will be granted to students for admission who participated in Games & Sports meet/Scouting & Guiding/NCC/Adventure activities at various levels. The certificate needed for this purpose can be of any of the preceding years.
|S. No.||Sports & Games||NCC||Scouting/ Guiding||Adventure
Activities for admission to Science/
|Concessi on of
SGFI or equivalent
|‘A’ certificate and
Puraskar award certificate
|NIL||0.8 points in
KVS National/ State level
|‘A’ certificate and best Cadet in
|Rajya Puruskar award certificate with
07 proficiency badges.
KVS Regional/ District Level
|‘A’ certificate||Tritiya Sopan certificate with 05
|Participation in at least one 10-
days adventure activity
Maximum concession under Sports/Games/NCC / Scout / Guide/Adventure will not exceed 0.8 points in CGPA .In case of eligibility for more than one concession under different categories as mentioned at (a) and (b) above, only one concession having maximum advantage to the candidate will be allowed (The same benefit may be extended to non-KV Students for fresh admission in KVs.
(b) Students belonging to SC/ST would be given up-gradation in CGPA by 0.4 for the purpose of admission to class XI Science/Commerce Stream/Humanities.