Tamil  Nadu  Revised  Pay Rules, 2017 – Pay Matrix, increment and Pay fixation with illustrations

Tamil  Nadu  Revised  Pay Rules, 2017 – Revision of pay, allowances, pension and related benefits – Pay Matrix, increment and Pay fixation with illustrations

NOTIFICATION

In exercise of the powers conferred by the proviso to Article 309 of the Constitution, the Governor of Tamil Nadu hereby makes the following rules, namely:-

RULES

1. Short title and commencement-

(1)  These  rules  may  be  termed  as  the  Tamil  Nadu  Revised  Pay Rules, 2017.

(2) They shall be deemed to have come into force notionally with effect from   1st     day   of   January,   2016   and   with   monetary   benefit   from 1st October, 2017.

2. Categories of Government employees to whom these rules apply-

(1) Save as otherwise provided under these rules, it shall apply to the persons appointed to civil services and posts  on full time / regular basis in connection with the affairs of the Government of Tamil Nadu, who are under the administrative control of the Government of Tamil Nadu and whose pay is debitable to the Consolidated Fund of the State of Tamil Nadu.

(2) These rules shall not apply to—

(a) Members of All India Services working in connection with the affairs of Government of Tamil Nadu;

(b) Judicial Officers covered by Judicial Pay Commission;

(c) Persons not in whole time employment;

(d) Persons paid otherwise than on monthly basis, including those paid on daily wage basis or on contract basis or appointed under outsourcing policies;

(e) Any other class or category of persons whom the Government may, by order, specifically exclude from the operation of all or any of the provisions contained in these rules.

3. Definition- In these rules, unless the context otherwise requires:

(i) “existing basic pay” means pay drawn in the prescribed Pay Band  including  Grade  Pay  on  the  date  of  migration  to revised  pay  structure  opted  by  a  Government  employee under rule 6, but does not include any other type of pay like “special pay”, “personal pay” etc.

Provided that for existing directly recruited Assistants / Accountants in the Tamil Nadu Ministerial Service drawing personal pay of rupees sixty under the existing pay structure on the date of coming into force of these rules, existing basic pay shall include such personal pay.

(ii) “existing Pay Band and Grade Pay” in relation to a Government employee means the Pay Band and the Grade Pay applicable to the post held by the Government employee, whether in a substantive capacity or in officiating capacity, on the date of migration to revised pay structure opted by him under rule 6,;

(iii)  “existing  pay  structure”  in  relation  to  a  Government employee means the present system of Pay Band and Grade Pay applicable to the post held by the Government employee as on the date immediately prior to the coming into force of these rules whether in a substantive or officiating capacity.

Explanation.- The expressions “existing basic pay”, and “existing Pay  Band  and  Grade Pay”,  in respect of a Government employee who on the 1st day of January, 2016 was on deputation or on leave or on foreign service, or who would have on that date officiated in one or more lower posts but for his officiating in a higher post, shall mean  such  basic  pay,  Pay  Band  and Grade Pay in relation to the post which he would have held but for his being on deputation  or  on  leave  or  on  foreign service or officiating in higher post, as the case may be;

(iv) “Pay Matrix” means Matrix specified in Schedule-III and IV, with Levels of pay arranged in vertical cells as assigned to corresponding existing Pay Band and Grade Pay;

(v) “Level” in the Pay Matrix shall mean the Level corresponding to the existing Pay Band and Grade Pay specified in the Schedule-III and IV;

(vi) “pay in the Level” means pay drawn in the appropriate Cell of the Level as specified in the Pay Matrix;
(vii) “revised pay structure” in relation to a post means the Pay Matrix and the Levels specified therein corresponding to the existing Pay Band and Grade Pay of the post unless a different revised Level is notified separately for that post;

(viii) “basic pay in the revised pay structure” means the pay drawn in the prescribed Level in the Pay Matrix but does not include any other type of pay like special pay/personal pay, etc; and

(ix) “Schedule” means Schedule appended to these rules.

4. Level of posts–

The Level of posts shall be determined in accordance with the various Levels as assigned to the corresponding existing Pay Band and Grade Pay as specified in the Pay Matrix.

5. Application of revised pay structure–

Save as otherwise provided in these rules, there shall be paid to a holder of a post in a substantive or in a officiating capacity or appointed temporarily under section 17 or promoted temporarily under section 47 of Tamil Nadu Government Servants (Conditions of Services) Act, 2016 (including those under suspension or on deputation or on foreign service or on leave or suspended lien) pay determined in the respective Level in the revised pay structure applicable to the post.

6. Date of migration of existing employees to Revised Pay Structure and exercising of option:

(1) An existing employee shall have the option of determining the date of migration to revised pay structure by electing (a) to migrate to the revised pay structure with effect from 1.1.2016 or (b) to continue to draw pay in the existing pay structure until the date on which he earns his next or any subsequent increment in the existing pay structure or until he vacates his post or ceases to draw pay in that pay structure and to migrate to the revised pay structure on such date; or (c) to migrate to the revised pay structure from the date of promotion between 1-1-2016 and the date of notification of these rules.

(2) The option under sub-rule (1) shall be exercised in writing in the form (Form of Option) in Schedule-VI by submitting the Form of Option to the authority stated in sub-rule (3) within three months from the date of coming into force of these rules or where any revision in the existing pay structure is made by any order subsequent to the date of coming into force of these rules, within three months from the date of such order:

Provided that-

(i) in the case of a Government employee who was on leave on that date or who was discharged from service before and was not in the service on that date, or who was on deputation or on foreign service on that date, the option shall be exercised in writing within a period of three months from the date on which he returns from leave, or is reappointed to the post, or rejoins duty in the State, as the case may be; and

(ii) in  the  case  of  a  Government  employee  who  is  under suspension on that date, the option may be exercised within three months of the date of his return to duty if that date is later than the date prescribed in this sub-rule.

(iii) in the case of a person whose services were terminated on or after 1st January, 2016 and is consequently unable to exercise the option within the prescribed time limit  on  account of discharge on the expiry of the sanctioned posts, resignation, dismissal or discharge on disciplinary grounds, the option shall be exercised within three months of returning to duty or reappointment to the post.

(iv) in the case of a Government employee who has died on or after
1st January, 2016, he shall be deemed to have opted for the revised pay structure on and from the 1st day of January, 2016 or  such  later  date  as  is  financially  advantageous to  their dependents and necessary action for fixation of pay shall be taken up by the Head of Office.

(3) The authority to whom the Option Form shall be required to be submitted shall be:

(i) if the pay and allowances are drawn by the head of his office:
the head of his office;

(ii) if  he  is  a  self-drawing Government employee: his  Pay  and Accounts Officer /  Treasury Officer /  Sub-Treasury Officer concerned.

(4) If a Government employee does not exercise his option in writing within the time specified in sub-rule (2) above, such Government employee shall be deemed to have opted to migrate to the revised pay structure with effect from the 1st day of January, 2016 or the date of subsequent order as the case may be.

(5) The option once exercised shall be final and thereafter, pay of the Government employee shall be fixed in the revised pay structure with effect from the date of migration to the revised pay structure opted or deemed to have opted by him under these rules.

(6) If  a Government employee opts to remain in the existing pay structure for a specified period, he shall be entitled to draw pay in the existing pay structure during that period and also to dearness allowance and other allowances at the existing rates and his pay shall be fixed in the revised pay structure at the end of the period specified in accordance with these rules.

Explanation 1– The option to retain the existing pay structure under this rule shall be admissible only in respect of one existing Pay Band and Grade Pay.

Explanation 2– The aforesaid option shall not be admissible to any person appointed to a post for the first time in Government service after the date of issue of notification and he shall be allowed pay only in the revised pay structure.

Explanation 3– A Government Employee who is on earned leave, or any other leave on 1st day of January, 2016 and is entitled to leave salary shall also exercise option within the time  limit  stipulated  under  sub-rule (2),  and  upon exercising such option, shall be entitled to pay in the revised pay structure from that date, but the pay so fixed in the revised scale shall be admissible to him only from the date of his return to duty in the post after the expire of leave and the period commencing on 1st January 2016 and ending with the date of such return shall count for future increment         and    the    revised    pay    structure depending on whether it will count for future increments in the existing pay structure.

Explanation 4– A government employee who is on study leave on the
1st day of January, 2016 shall be entitled to the pay in the revised pay structure from 1st  day  of  January, 2016  or  from  such  date  as  opted  by  the  employee under sub rule (2) of rule 6.

Explanation 5– If a Government employee is under suspension on the
1st January 2016, or if he was discharged or reverted from a post before that date and is reappointed to that post after that date, he shall be entitled to migrate to the revised pay structure only from the date on which he returns to duty in the post or from the date of his reappointment to that post.

7. Fixation of pay in the revised pay structure at the time of migration:-

(1) The pay of a Government employee who opts or is deemed to have opted under rule 6 to be governed by the revised pay structure with effect from 1st  day of January, 2016 or a different date of migration shall, unless the Government by special order in any specific case otherwise directs, be fixed separately in respect of his substantive pay in the permanent post on which he holds a lien or would have held a lien if such lien had not been suspended, and in respect of his pay in the officiating post held by him, in the following manner, namely:-

(i) the pay in the applicable Level in the Pay Matrix shall be the pay obtained by multiplying the existing basic pay by a factor of 2.57, rounded off to the nearest rupee and the figure so arrived at shall be located in the respective Level in the Pay Matrix and if such an identical figure corresponds to any Cell in the applicable Level of the Pay Matrix, the same shall be the pay, and if no such Cell is available in the applicable Level, the pay shall be fixed at the immediate next higher Cell in that applicable Level of the Pay Matrix. (Illustration-I – See Schedule-V)

(ii) if the minimum pay or the first Cell in the applicable Level is more than the amount arrived at as per sub-clause (i) above, the pay shall be fixed at minimum pay or the first Cell of that applicable Level. (Illustration-II – See Schedule-V)

(2)  Where  in  fixation  of  pay,  the  pay  of  Government  employees drawing pay at two or more stages in the existing Pay Band and Grade Pay or scale, as the case may be, get fixed at same Cell in the applicable Level in the Pay Matrix, one additional increment shall be given for every two stages bunched  and  the  pay  of  Government  employee  drawing  higher  pay  in existing pay structure shall be fixed at the next vertical Cell in the applicable Level.

Explanation: For   this   purpose,  the   pay   drawn  by   two   Government employees in a given Pay Band and Grade Pay or scale where the higher pay is at least 3 percent more than the lower pay shall constitute two stages. Employees drawing pay where the difference is less than 3 percent shall not be entitled for this benefit.

(3) If by stepping up of the pay as above, the pay of a Government employee gets fixed at a stage in the revised pay structure which is higher than the stage in the revised pay structure at which the pay of a Government employee who was drawing pay at the next higher stage or stages in the same existing pay structure gets fixed, the pay of the latter shall also be stepped up to the extent by which it falls short of that of the former.

(4) Where in the fixation of pay under sub-rule (1), the pay of a Government employee, who, in  the  existing pay  structure, was drawing immediately before the 1st day of January, 2016 pay greater than another Government employee junior to him in the same cadre, gets fixed in the revised pay structure in a Cell with pay lower than that of such junior, his pay shall be stepped up to the same Cell in the revised pay structure as that of his junior.

(5) If a Government employee was under reduction of pay or stoppage of increment as a penalty on the 1st January 2016, his pay shall be fixed in the revised pay structure on the basis of emoluments he drew on the 1st January 2016 and he shall continue to draw the pay so fixed in the revised scale till the expiry of the period of penalty. His pay in the revised scale shall be refixed immediately following the date of expiry of the period of penalty with reference to the emoluments which he would have drawn on the 1st January,  2016  taking  the  fact  into  consideration  whether  the  penalty awarded is with or without cumulative effect.

Illustration:  If  a  Government  employee’s  increment  falling  due  on  the 1st January, 2016 had been postponed for  a  year without cumulative effect, his actual present emoluments as on the 1st January 2016 would be the basis for determination of his revised pay with effect from the 1st January, 2016 and the pay so fixed shall be in force upto the 31st December 2016. However, for purpose of determination of his pay with effect from 1st January 2017 his pay on the 1st January 2016 shall
be refixed notionally based on the present emoluments which he would have received on the 1st January 2016 but for his penalty and he will get the next increment on the 1st January 2017 from that stage.

If, however, the penalty of stoppage of increment due on the 1st January 2016 had been awarded with cumulative effect, the revised pay shall be fixed based on the actual present emoluments as on the 1st January 2016. There shall be no refixation of pay in this case.

8. Fixation of pay of employees appointed first time in Government by direct recruitment or otherwise on or after 1st day of January, 2016-

Notwithstanding  the  provisions  of  rule  6,  pay  of  an  employee appointed to  Government service for  first time by  direct recruitment or otherwise on or after 1st  January 2016 shall be fixed, with effect from the date of appointment, at the minimum pay or the first Cell in the respective Level applicable to the post to which such employees are appointed:

Provided that where the existing emoluments of such employee is higher than such minimum pay or the first cell, the difference shall be paid as personal pay to be absorbed in subsequent increments in pay.

Explanation 1: “existing emoluments” means the sum of (i) basic pay excluding personal pay/special pay, if any and (ii) dearness allowance on the date of his appointment.

Explanation 2: Personal pay to be absorbed in subsequent increments in pay means that no further increments  shall   be sanctioned   till   the increments  due become greater than  the personal pay, and thereafter, increments due shall be  paid  and  personal pay shall  be discontinued.

9. Increments in Pay Matrix-

The increment shall be effected by moving vertically down along the applicable Level by one cell from the existing cell of pay in the pay matrix . (Illustration–III – see Schedule-V).

10. Date of next increment in the revised pay structure-

(1)  There  shall  be  four  quarters  for  grant  of  increment  namely,
1st January, 1st April, 1st July and 1st October of every year:

Provided that an employee shall be entitled to only one annual increment  either  on  1st January  or  1st April  or  1st July  or  1st October depending on the date of his appointment and promotion.

(i) The Government employees shall be permitted to draw their annual increment in the revised pay structure in four quarters admissible in the existing pay structure as the case may be viz. 1st January, 1st April, 1st July and 1st October.

(ii) The next increment of a Government employee in the revised pay structure shall be granted on the date he would have drawn increment had he continued in the existing pay structure on completion of the required qualifying service of one year.

(iii) If a Government employee draws his next increment in the revised pay scale under sub-rule (ii) above and thereby becomes eligible for higher pay than his senior whose next increment falls due on a later date, then the pay of such senior shall be re-fixed equal to the pay of the junior from the date on which the junior becomes entitled to higher pay.

11. Stagnation and Bonus increment:-

(1)   A Government employee drawing pay in the level 24 and above shall on completion of every term of 10 years of service in a particular level without promotion shall be granted one additional increment as stagnation increment on the date of completion of such term.

Provided that periods that such Government employee has worked in posts in the corresponding grade in the existing pay structure or corresponding pay  scale  prior  to  introduction  of  existing  pay  structure without promotion shall be counted while arriving at the term of service in the particular level.

(2) Government employee completing 30 years of continuous service in the same post shall be granted one additional increment as bonus increment on the date of completion of such period.

(3) Where a Government employee has been drawing maximum permissible pay of the applicable pay band or scale in the existing pay structure for more than two years as on 1st  January 2016, he shall be sanctioned one additional increment for every two completed years of stagnation at such maximum permissible pay after fixing pay in the revised pay structure under rule 7, subject to the condition that the pay arrived at after  grant  of  such  increment  does  not  exceed  the  maximum  of  the applicable level of the Pay Matrix. (Illustration-IV : Schedule-V)

12. Additional increments on  award of  Selection Grade and Special

(1) A Government employee in Level-1 to Level-23, on being awarded selection grade or special grade, shall be granted two additional increments in the same level in the Pay Matrix on the date of award of that grade.

(2) Where on award of selection or special grade to a Government employee, consequent to grant of additional increments, the pay of such Government employee gets fixed in the revised pay structure at a pay higher than pay in the same level of another Government employee senior to him in the same cadre, the pay of the latter shall be stepped up to the same Cell in the same level in the revised pay structure as that of his junior.

Provided that upon refixing the pay of the senior as above, Fundamental Rule 27 shall apply and the next increment of the senior officer shall become due on completion of the requisite qualifying service with effect from the date of refixation of the pay.

13. Removal of anomalies-

(1) Where in the fixation of pay in the revised pay structure upon appointment or promotion to a higher post, pay of a Government employee gets fixed higher than that of a Government employee senior to him, who has been promoted earlier to the same higher post in the same cadre, the pay of such senior Government employee in the revised pay structure shall be stepped up to the same Cell in the revised pay structure as that of his junior in that higher post and such stepping up shall be done with effect from the date  of  promotion  of  the  junior  Government  employee  subject  to  the fulfilment of the following conditions, namely:-

(a) both the junior and the senior Government employees should belong to the same cadre and the posts in which they have been promoted are identical in the same cadre;

(b) the existing pay structure and the revised pay structure of the lower and higher posts in which they are entitled to draw pay are identical;

(c) the senior Government employees at the time of promotion should have drawn equal or more pay than the junior;

(d) the anomaly should have arisen directly as a result of the application of the provisions of Fundamental Rules or any other rule or order regulating pay fixation on such promotion in the revised pay structure;

Provided that where the pay of the junior employee is greater than that of the senior on account of any advance increments granted to him, the provisions of this sub rule shall not be invoked to step up the pay of the senior employee.

(2) The order relating to re-fixation of the pay of the senior employee in accordance with sub rule (1) shall be issued under the provisions of Fundamental Rules and the senior employee shall be entitled to the next increment on completion of the required qualifying service one year with effect from the date of re-fixation of pay.

14. Date of effect-

The revised Pay Level for regular Government employees and employees on special time scales of pay / Consolidated Pay / Fixed Pay / Honorarium shall take notional effect from 1st January, 2016 with monetary benefit from 1st October, 2017.

15. Power to relax / amend the rules-

Where the Government is satisfied that the operation of all or any of the provisions of these rules causes undue hardship in any particular case, the Government, by order, dispense with or relax the requirements of that rule to such extent and subject to such conditions as deemed necessary for dealing with the case in a just and equitable manner.

16. Interpretation-

If any question arises relating to the interpretation of any of the provisions of these rules, it shall be referred to the State Government for decision and the Government may, by order remove any difficulty that may arise in giving effect to the provisions of these rules.

17. Effect of other rules-

Save as otherwise provided in these Rules, no provision of any other rules made or deemed to have been made under the proviso to Article 309 of the Constitution of India shall, in so far as it is inconsistent with any of the provision of these Rules, have any effect.

(BY ORDER OF THE GOVERNOR)

K.SHANMUGAM
ADDITIONAL CHIEF SECRETARY TO GOVERNMENT

SCHEDULE-I

LIST OF LEVELS OF PAY
[REGULAR GOVERNMENT EMPLOYEES]

SCHEDULE-II

LIST OF LEVELS OF PAY

[EMPLOYEES ON SPECIAL TIME SCALES OF PAY]

SCHEDULE-III

PAY MATRIX

[FOR REGULAR GOVERNMENT EMPLOYEES]

SCHEDULE-III

PAY MATRIX

[FOR REGULAR GOVERNMENT EMPLOYEES]

PAY MATRIX

[FOR REGULAR GOVERNMENT EMPLOYEES]

PAY MATRIX

[FOR REGULAR GOVERNMENT EMPLOYEES]

SCHEDULE-IV

PAY MATRIX

[FOR EMPLOYEES ON SPECIAL TIME SCALE OF PAY]

SCHEDULE-V

Illustration I (see Rule 7 (1)(i))

Accordingly, his/her salary will be fixed at ₹33,200 as shown below:

PAY MATRIX

SCHEDULE-V – contd.

Illustration-II (see Rule 7 (1)(ii))

In the column for Level 29, the figure equal  to  or  higher  than  ₹1,37,726  is
₹1,38,800.

Hence the pay of Additional Director will be fixed at ₹1,38,800 in level 29 in the new pay matrix as shown below:

PAY MATRIX

SCHEDULE-V – contd.

Illustration-II (see Rule 7 (1)(ii))

Example-3: An  employee  in  the
Basic Pay of ₹55,200 in Level
11  will  move  vertically  down the same Level in the cells and
on grant of increment, his Basic
Pay will be ₹56,900.

PAY MATRIX

SCHEDULE-V. -contd.

Illustration-IV (see Rule 11(3))

SCHEDULE-VI
(See Rule – 6(2))

FORM FOR EXERCISING OPTION UNDER THE TAMIL NADU REVISED PAY RULES, 2017

*I,  ………………………..holding  the  post  of  ………………hereby  elect  the revised pay structure with effect from 1st January, 2016.

*I, …………………………holding the post of …………………hereby elect to continue on Pay Band and Grade Pay on my substantive/officiating post mentioned below until (a) the date of my next increment OR (b) the date of my subsequent increment falling due on ………….. OR (c) the date I vacate the present post OR (d) the date on which I cease to draw pay in the existing pay structure OR (e) the date of my promotion/upgradation on ………….. (between 1-1-2016 and the date of notification).

2. The option hereby exercised is final and will not be modified at any subsequent date.

* To be scored out, if not applicable.

Dated : ………….2017.                                            Signature:

UNDERTAKING

I hereby undertake that any excess payment that may be found to have been made as a result of incorrect fixation of pay or any excess payment detected in the light  of  discrepancies  noticed  subsequently  will  be  refunded  by  me  to  the Government either by adjustment against future payments due to me or otherwise without insisting for any prior notice.

Dated : ………….2017.                                            Signature:

Signed before me

Signature
(with date)

Head of the Office
(in the case of Non-self drawing Officers)
————————————————–
Accounts Officer
(in the case of Self drawing Officers)

Received the above declaration.

Dated:……………….2017.

Signature.

——————————————————–
Assistant Accountant – General / Pay and Accounts Officer,
Head of Office.

* Strike out whichever is not applicable.

APPENDIX – I

Illustration (see para-28)

I.   An  employee  drawing  Consolidated  Pay  /  Fixed  Pay  / Honorarium of Rs.615/- as on 1-1-2016.

His fixed pay with effect from 1-1-2016 will be refixed as follows:

II.  An employee drawing Consolidated Pay of Rs.510/- as on
1-1-2016.

His consolidated pay with effect from 1-1-2016 will be refixed as follows:

***

APPENDIX – II

STATEMENT OF FIXATION OF PAY UNDER TAMIL NADU REVISED SCALES OF PAY RULES, 2017

(a) Pay Band :

(b) Grade Pay :

5.  Existing Emoluments

(a) Basic  Pay  in  the  pre- revised  structure as  on January 1, 2016

(i) Pay in  the applicable
Pay Band

(ii) Grade Pay

(b) Dearness  Allowance    :

sanctioned   with   effect from 1.1.2016

(c) Existing Emoluments
[(a)+(b)]      :

6.   Basic    Pay    (Pay    in    the applicable   Pay    Band    and applicable Grade Pay) in the pre-revised structure as on January 1, 2016 7.   Applicable  Level  in  the  Pay    : Matrix  corresponding  to  Pay Band and Grade Pay or scale shown at S.No.4.

8.   Amount arrived at  by multiplying  basic  pay  as  at S.No.6 2.57

Rounded Off to

9.  Applicable  Cell  in  the  Level    :
either equal to or just above the Amount at S,No.8. 10.  Revised   Basic   Pay   (as   per
Sl.No.9) 11.  Personal Pay, if any [Rule ] 12.  Date of next increment [Rule
10]  and  pay  after  grant  of increment Date of Increment Pay after Increment in applicable Level of Pay Matrix(1) (2) (3) 13.  Any other relevant information : Date : Office :Signature & Designation of Head of Office.

Download / Read 7th Pay Commission Pay for Tamilnadu State Government Employees TN Govt G.O.Ms.No.303 dated 11.10.2017.

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