No. 2/1/2013/CS-I (P)
Government of India
Ministry of Personnel, Public Grievances & Pension
Department of Personnel & Training
2nd Floor, Lok Nayak Bhawan, Khan Market,
Dated the 17th January 2013.
Subject: Requests for cadre clearance – procedure to be adopted reg.
As Ministries/Departments are aware, CS.I Division, DoPT is the cadre controlling authority for CSS Officers. This Division grants cadre clearance to CSS officers of US and above level for applying lo deputation posts, foreign training and private foreign visits. This Department is also the competent authority to accept requests for voluntary retirement and resignation of US and above level officers.
2. This Department has devised formats for seeking cadre clearance and approvals for voluntary retirement / resignation. It has been observed that many times the requests for cadre clearance / approvals are received without furnishing information in the prescribed format. On several occasions it has been noticed that requests are not sent in original and only fax / photocopies are received, Further, Administrative Vigilance Division (AVD), DoPT is the Disciplinary Authority for US and above level officers of CSS. In view of this, vigilance clearance from AVD is necessary before considering requests of officers for cadre clearance for various purposes.
3. Hence forth, while seeking cadre clearance from CS.I Division in respect of US and above level officers of CSS, the following should be adhered to scrupulously:
(i) Requisite information complete in all respects should be furnished in the prescribed format – the formats are available on the website of this Department at http://persmin.nic.in /-> DoPT -> Central Secretariat -> CSS -> Forms;
(ii) Copy of the vacancy circular / advertisement / training circular should be forwarded,
(iii) Prior to forwarding request for cadre clearance, approval for voluntary retirement/ resignation to this Division, the Ministry/ Department concerned should first obtain vigilance clearance form AVD.I Division of DoPT and a copy of the vigilance clearance should be enclosed with the request.
(iv) If the organization in which deputation is applied for is a Central Autonomous Organisation it should be clearly indicated whether the post applied for is exempt from the rule of immediate absorption in terms of D/o, P&PWs O.M. No.4/78/2006-P&PW(D) dated 31.10.2007;
(v) It should also be ensured that the officer concerned fulfills the eligibility conditions for the post applied for on deputation and completed the requisite ‘cooling off’ period on reversion from earlier deputation;
(vi) In case of voluntary retirement / resignation, approval of Secretary of the Department should be obtained and a copy of the note sheet containing the approval should be enclosed with the request for seeking approval.
2. CS.I Division will consider only such requests which are complete in all respects for grant of cadre clearance.
(Utkaarsh R Tiwaari)