Post Retirement Complimentary Pass & Widow Pass Module of HRMS – Railway

Formation of Extended Panels for Selections and LDCEs for Promotion to Group ‘B’ posts - Railway Board

User Guide for Post Retirement Complimentary Pass & Widow Pass Module of HRMS – Railway Board order File No. PC-VII/2020/HRMS/6 dated 14.12.2020

Ministry of Railways (रेल मंत्रालय)
Railway Board (रेलवे बोर्ड)

File No. PC-VII/2020/HRMS/6

New Delhi, dated: 14.12.2020

The General Manager/CAOs(R),
All India Railways & Production Units,
(As per mailing list)

Sub: User Guide for Post Retirement Complimentary Pass & Widow Pass Module of HRMS

Post Retirement Complimentary Pass & Widow Pass (PRCP & WP) module of HRMS was launched by CRB & CEO for use across all offices of Indian railways. Online training for operation of the PRCP & WP Module was also provided by CRIS to all the employees.

2. Now, in order to serve as a guide and ready reckoner, a User Guide is enclosed below and has also been uploaded on the website of Indian Railways at the following location:

http://www. -> About Indian Railways -> Corporate Overview -> Directorates -> Pay Commission -> Pay Commission-VII

3. It is requested that the User Guide be circulated widely among the staff in the respective Railways for smooth and timely implementation of HRMS.

Encl: User Guide on PRCP & WP Module

Deputy Director/ Pay Commission-VII & HRMS
Railway Board

PRCP/Widow Pass

1. Mobile Change

Retired Employee

  • Go to
  • Click on link “Retired Employee Mobile Change.
  • Fill PPO number, date of birth and name.
  • Assigned HRMS Id and mobile number in the system shall be displayed.
  • Click on “Change mobile number” link to enter new mobile, select pass issuing railway and upload document and submit.

Pass Clerk

  • Select PPO number
  • Check details and accept mobile number.

2. Entering Retiree data

Pass Clerk

  • Enter PPO number or search employee based on railway, div/workshop, date of birth or name.
  • Enter mandatory information and upload document Submit it.

Retired Employee

  • Confirm or return data.


  • Accept or Reject data.

3. Pass Application

  • Go to
  • Enter HRMS Id, password and OTP.
  • Go to Pass-> Pass Set List menu
  • Click on Full Set or Half Set link.
  • Fill application and submit.

4. Issue Pass

  • Pass Clerk and PIA will check application and issue pass.
  • Pass Details shall be to user’s mobile number as SMS.

5. Ticket Booking

  • Generate OTP for ticket booking in HRMS we application.
  • Go to PRS ticket count and IRCTC web site.
  • Enter Pass and OTP details for each passenger.

Click here to view/download the pdf