Kendriya Vidyalaya Admission Guidelines 2012-13

Kendriya  Vidyalaya Sangathan has issued Admission guidelines for the academic year 2012-13 vide its order F.110331-1/2011/KVSHQ(Acad) dated 31.01.2012.

Kendriya Vidyalaya Admission Guidelines 2012-13

1.     In supersession to all guidelines that have been issued governing admissions in Kendriya Vidyalayas, the following guidelines are issued to regulate admissions in the Vidyalayas with effect from the academic session 2012-13.  These guidelines are not applicable to KVs in abroad.  The separate guidelines are being issued to foreign Kendriya Vidyalayas.   

2.     Definitions

                Unless the context suggests otherwise, the definition of the following terms would be as below :-

(i)      Central Government EMPLOYEES : an employee who draws his emoluments from the consolidated fund of India.

(ii)     TRANSFERABLE : An employee who has been transferred at least once in the preceding 7 years shall be deemed to be transferable.

(iii)    TRANSFER : an employee would be treated as transferred only if he/she has been transferred by the competent authority from one place/usrban agglomeration to another place/urban agglomeration which is at a distance of at least 20 kms.  and minimum period of stay at a place should be six months.

(iv)    Autonomous bodies / Public Sector Undertakings : Organizations which are fully financed by the government or where the government share is more than 51 per cent would be deemed to be autonomous bodies/ public sector undertakings.


The following priorities shall be followed in granting admissions:-

(A)      Kendriya Vidyalayas under Civil/Defence Sector :

1. Children of transferable and non-transferable central government employees including ex- servicemen.  This will also include children of foreign national officials, who come on deputation or transfer to India on invitation by Govt. of India.

  •  Children of transferable and non-transferable employees of  Autonomous Bodies/Public Sector Undertaking/Institute of Higher Learning of the Government of India.
  • Children of transferable and non-transferable State Government employees.
  • Children of transferable and non-transferable employees of Autonomous Bodies/ Public Sector Undertakings/Institute of Higher Learning of the State Governments.
  • Children from any other category including the children of foreign nationals who are located in India due to their work or for any personal reasons.  They would be considered only in case there are no Indian Nationals’ waitlisted for admission.

Note:  Admission will be granted based on the number of transfers of the parents as per the existing procedure.  The parents of non-transferable Central Govt. Employees including ex-servicemen will be considered after exhausting all transferable employees including ex-servicemen with minimum one transfer.  The same is true in other categories.

(b)    Kendriya Vidyalayas under Public Sector Undertakings/ INSTITUTES of Higher Learning :


  •    Children and grand children of employees of the Public Sector Undertakings/Institutes of Higher Learning which are the sponsors of the Vidyalaya.  The children of project employees & Post Graduate students who are working long term research projects and children of regular Council of Wardens (COW) employees besides retired employees to be included in category I for the purpose of admission.  It has also been decided to include re-admission of those children of Institutes of Higher learning who had to discontinue school to accompany parents going out of station on sabbatical leave/long leave, over and above the class strength (90th BOG meeting held on 30-08-2011).
  • The priorities given for Kendriya Vidyalayas under Civil/Defence sector will follow in the same sequence, thereafter.
  • Eligible age for admission  


a Child must be 5 years old as on 31st March in the academic year in which admission is sought for Class I.

  • The minimum and maximum age for admission in Kendriya Vidyalayas in various classes is given below:


5 years

7 years


6 years

8 years


7 years

9 years


8 years

10 years


9 years

11 years


10 years

12 years


11 years

13 years


12 years

14 years


13 years

15 years


14 years

16 years


 Note: 1. The above rule is not applicable to existing students of Kendriya Vidyalayas in the country.

           2.  The maximum age would be further relaxed by two years to handicapped children only by the Principal.

B.      There is no age restriction for admission to class XI provided the concerned child is seeking admission in the year of passing the class X examination. Similarly there will be no upper & lower age limit for admission to class XII provided there has been no break in the continuous study of the child after passing class X/XI.

5.     Method of admission

         A.     In Class I (RTE Act 2009 – section 12(1)(c) ) (See Annexure –V)

To fulfil the constitutional mandate of reservation to SC/ST and also to implement the provisions of RTE Act under Rule 12(1) c following procedure shall be adopted for admission to class I (with class strength of 41).

  1. In first phase 31 seats in Class I should be filled as per existing category system in KVS irrespective of reservation. (However, 01 seat may be granted to disabled child of any category under 3% horizontal reservation)
  • The children secured admission in 1st phase will not be included in 2nd phase (RTE system).  However, the unsuccessful candidates in 1st phase, if otherwise, eligible in RTE quota will be included in 2nd phase (RTE Quota).
  • In 2nd phase, the remaining 10 seats will be filled as per RTE provisions (25% of seats)
  • All applications of Scheduled Caste candidates will be subjected to random method (Lottery System) to select 6 candidates.
  • All applications of (Scheduled Tribe) candidates will be subjected to random method (Lottery System) to select 3 candidates.
  • All applications of Economically Weaker Section (EWS)/Below Poverty Line (BPL)/OBC (Non Creamy Layer)/Disabled Children will be subjected to random method (Lottery System) to select 1 candidate.

Note:  If adequate number of candidates are not available in (a), (b), & (c), the admission may be granted by inter changing the above three categories to fill all 10 seats in above sequence.  In no case these seats will be de-reserved for General Category.

  •   If required number of candidates covered under RTE do not register in 1st spell of registration then a second notification may be given in the month of April itself. 
  •   The definition/eligibility criteria of Economically Weaker Section/BPL/OBC(Non creamy layer may be verified from the notification of the concerned State Governments.


All such civil sector Kendriya Vidyalayas that are not notified for para-military forces, shall have reservation equivalent to their population as given in Annexure IV of Admission Guidelines.  In such cases the RTE quota is restricted to 10 seats only (25%).  The excess of 10 seats meant for SC/ST population in those states will be filled as per the existing system and will not be covered under RTE Act.

  • admission test
  • Class II to viii: No admission test shall be conducted for admission to class II to VIII and the admission may be granted based on category system (1 to 5 or 6 as the case may be).  If applications are more than the number of seats, lottery system will be followed in each category including single girl child quota.
  • CLASS IX – For admission to this class, an admission test shall be conducted and a merit list prepared for each category of priority separately. Admission shall be granted in order of merit going by the sequence of the categories as prioritized in Para 3.

(i)      Candidates securing less than 33% marks in any subject shall not be eligible for admission irrespective of their category in the priority unless provided otherwise in these guidelines;.            

(ii)     Admission test shall be conducted in the following subjects :

Hindi, English, Math, Social Studies and Science.

(iii)    Concession up to five marks can be given for deficiency in language (Hindi & English), if adequate numbers of candidates fail to qualify in the admission test. However, an assurance would be required in writing from the parents that the language deficiency in the child will be removed within the academic session.

(iv)    Students belonging to SC/ST will be eligible for admission on securing 25% in aggregate.  However, an  assurance would be required in writing from the parents that the  deficiency of the child will be removed within the  academic session.

(C)   Admissions to class X & XII will be entertained subject to availability of vacancies. Such admissions to class X and XII will be considered by the Deputy Commissioner of the region concerned, only if, the average strength in class X/XII is below 40.


i)   The child has been in the same course of studies i.e. in a

CBSE-affiliated school.

ii) The child must have obtained not less than 6.5 CGPA in class IX  (CGPA be calculated as per formula applied by CBSE in class X). For admission to class XII 55% marks in   class XI examination is a must.

iii) For admission to Class XII, the students should have been eligible for admission in Class XI in the preceding year as per KVS rules.

iv) The child should OTHERWISE be eligible as per KVS admission guidelines.

v) The combinations of subjects are available in Kendriya Vidyalayas.


          Fresh admissions would be made after accommodating all the eligible students of the same KV in the entitled stream and thereafter other KVs. Fresh admission for remaining vacancies would be made in order of merit in the sequence of categories of priority on the basis of the board results of class X.  Admissions in different streams for children seeking admission from KVs & non-KVs would be made on fulfilment of the following minimum requirements:

The cut off Grade and CGPA as per CBSE documents (irrespective of scaling of the grade) for admissions in Science, Commerce & Humanities streams would be as under:



  • Science with Mathematics

  (a)   A Minimum of B1 GRADE  in Maths

(b)   A Minimum of B1 GRADE in Science

(c)  A Minimum of 7.6 CGPA

  • Science without Maths

Science without mathematics may be allowed if the student has secured B1 GRADE in Science with at least 7.6 CGPA



  (a)  A minimum of 6.4 CGPA

(b) Mathematics can be offered with Commerce if the student has obtained a minimum of B1 GRADE in Mathematics.


 All students of Kendriya Vidyalayas if they are declared successful by the CBSE would be given admission:

  • Humanities with mathematics can be offered if at least B1 GRADE is obtained in Mathematics.
  • Humanities with Economics can be offered with minimum of 6.0 CGPA.
  • Students who are NOT eligible/NOT opting for Economics will be offered Political Science or Sociology or Psychology.


Computer Science / Bio-Technology, wherever available as an elective subject is to be offered to students of Science Stream and admission would be granted as per combined merit list. Multi-media & Web-Designing Technology (wherever available) as elective subject may be offered to students of all the streams (Commerce, Humanities & Science).

The following concessions will be allowed for admission for Class XI.

a)      Students belonging to SC/ST would be given upgradation by one grade in two subjects wherever required. CGPA may be enhanced by 0.4 for the purpose of admission to class XI Science/Commerce Stream/Humanities.

b)      The following concession will be granted to students for admission who participated in Games & Sports meet/Scouting & Guiding/NCC/Adventure activities at various levels. The certificate needed for this purpose can be of any preceding years.

S.No. Sports & Games


Scouting/  Guiding Adventure Activities for admission to Science/ Commerce stream Concession of marks


Participation at SGFI or equivalent level. ‘A’ certificate and participation in Republic/PM Rally Rashtrapati Puraskar award certificate


0.8 points in CGPA
b. Participation at KVS National/ State level ‘A’ certificate and best Cadet in Distt/State level Rajya Puruskar award certificate with 07 proficiency badges.


0.6 points in CGPA
c. Participation at KVS Regional/ District  Level ‘A’ certificate Tritiya sopan certificate with 05 proficiency badges Participation in at least one 10-days adventure activity 0.2 points in CGPA

Maximum concession under Sports/Games/NCC / Scout / Guide/Adventure will not exceed 0.8 points in CGPA .In case of eligibility for more than one concession under different categories as mentioned at (a)  and (b) above, only one concession having maximum advantage to the candidate will be allowed.

(c)    Principal may admit children to class XI only up to the permitted class strength.

 (d)    A student who was earlier not found eligible for admission to a particular stream may be allowed fresh admission to a particular stream in class XI in the next academic session, if he/she improves his/her performance within one year from the same Board.

In case of two or more candidates obtaining equal CGPA (overall indicative percentage of marks) the inter-se-merit of such candidate may be determined as follows.

                       FOR SCIENCE BASED COURSE.

  1. Candidates obtaining higher CGPA  (indicative percentage of marks)  in one compulsory language           (Better of English/Hindi) Mathematics and Science.


  1. Candidates obtaining higher CGPA  (indicative percentage of marks)  in one compulsory language           (Better of English/Hindi) Mathematics and Science /Social Science


  1. Candidates obtaining higher CGPA  (indicative percentage of marks)  in one compulsory language          (Better of English/Hindi) Mathematics and Science & Social Science



  1. Candidates obtaining higher CGPA (indicative percentage of marks)  in one compulsory language ( Better of English/Hindi) Social Science & 2nd language.


  1. 15% seats for Scheduled Caste and 7.5% for Scheduled Tribes shall be reserved in all fresh admissions.  However, for schools in civil sector except those meant for para military forces the percentage of reservation of seats shall be equal to the percentage of SC/ST population in the State/UT subject to the minimum of national average (i.e. 15% for SC and 7.5% for ST) and maximum SC and ST taken together) limited to 50%.  Based on these formulations, the percentage of reservation for civil sector Kendriya Vidyalayas except those meant for para military forces in different States/UTs shall be strictly as per annexure-IV. 


B)  3% seats will be horizontally reserved for physically handicapped children – blind, orthopedically and hearing impaired etc.

Horizontal reservation would mean that 3% of 15% would be reserved for handicapped children of SC, 3% of  7.5% would be reserved for handicapped children of ST and 3% of 77.5% would be reserved for handicapped children of general categories.

8.     Special PROVISIONS:

The following special provisions will be operative for admission  w.e.f.  academic session 2012-13 :

following categories of children would be admitted over and above the class strength except where stated otherwise in the provision itself (e.g. Item No. XV).

  1. The children and dependent grand children of Hon’ble Members of Parliament.
  2. Children and Grand children (children of son or / and daughter) of serving and retired KVS employees.
  3. Children of Central Government employees who die in harness.
  4. Children of recipients of Paramveer Chakra, Mahavir Chakra, Veer Chakra, Ashok Chakra, Kirti Chakra & Shourya Chakra, Sena Medal(Army), Nav Sena Medal (Navy), Vayu Sena Medal (Air Force) (90th BOG meeting held on 30-08-2011).
  5. Children of recipients of President’s Police medal for gallantry & Police medal for gallantry.
  6. Meritorious sports children who have secured I, II & III position in SGFI/CBSE/National/State level games organized by the Government.
  7. Recipients of Rashtrapati Puraskar in Scouts & Guides.
  8. Single girl children in class I and from class VI onwards subject to a maximum of two per section in class I and two per class in class VI and onwards.  It includes Twin Girl children also.
  9. Children who are recipients of National Bravery Award, or of Balshree Award instituted by National Bal Bhawan.
  10. Children whose parents are a teacher, and is a recipient of National Award for teachers.
  11. Children who have shown special talent in Fine Arts and have been recognized at the National or State level.
  1. 100 children of employees of the Ministry of HRD would be admitted every year on orders issued by the   KVS (HQ).
  2. 60 admissions in Kendriya Vidyalayas located anywhere in India and 15 children, in hostels in Kendriya Vidyalayas, of employees of the Ministry of External Affairs would be admitted each year on orders issued by KVS (HQ). These would be subject to the following conditions for the two categories:-
  3. 60 admissions in Kendriya Vidyalayas located anywhere in India be utilized exclusively for children returning from abroad along with their parents after their posting. Seats under this provision remaining unutilized at the time of normal admissions will remain as such and will be utilized for children who return to India after the beginning of the academic session and up to 30th September. Children who return to India after 30th September would be considered for admission up to 30th November along with other priority category I children. No special consideration will be given to MEA staff under this priority. All these admissions will be subject to the condition that not more than 5 children would be admitted in one school in a year and that the children would be submitting a transfer certificate of a school abroad, in which they had been studying prior to seeking admission in a KV. All admissions under this provision will stop once the quota for special provisions is completed for concerned classes.

(ii) 15 seats for admission in hostels in Kendriya Vidyalayas would be allotted to the children whose parents are going abroad on a posting to station, which does not have adequate educational facilities. The required information in this respect would need to be given by the Ministry of External Affairs.

XIV    15 children of the employees of the Research and Analysis Wing (RAW) would be admitted on orders to be issued by the KVS Hqrs.  Of these, a maximum of 5 seats would be given in Delhi and the remaining would be outside Delhi.

XIV(A) “in case adequate number of applications for admission of  eligible children are not available up to 30th September for provisions under 8(XII), , 8(XIII), and 8(XIV), Kendriya Vidyalaya Sangathan may nominate additional names upto he prescribed limit to ensurefull utilization of these provisions”. (90th BOG meeting held on 30-08-2011).

XV     05 seats in each section of class I and 10 seats in all other classes put together  will be reserved every year for the children of the sponsoring agency in all schools except those specifically notified otherwise by the Commissioner. The wards of deceased employees of Public Sector Undertakings who have died while in service may also be included under this quota. In Civil Sector schools sponsored by State Govt., the children of State Govt. employees would come under this provision. Similarly in Defence/ Project/ Institution of Higher Learning sector schools only the children belonging to employees working in these sectors would come under this provision.  Admission to class I would be within the approved class strength while for other classes it would be over and above class strength.

XVI    Chairman, Vidyalaya Management Committee can recommend maximum two admissions in the concerned Kendriya Vidyalaya under his discretionary quota. These two admissions may be recommended in one class or all classes put together except classes X & XII.

XVII  Wherever land has been sponsored by DDA for Kendriya Vidyalayas located in Delhi, admission to children of regular DDA employees would be restricted to 5 seats per section in class I and 5 seats in all other classes put together. Admission in class I would be within the approved strength of the section while for other classes this would be over and above the class strength.

XVIII. Each Hon’ble  Member of Parliament can refer two cases for admission under Special Dispensation in an Academic year in Kendriya Vidyalaya(s) located within the Parliamentary Constituency of the concerned Lok Sabha MP for eligible children belonging to the constituency.  Rajya Sabha MP can recommend admission in any KV located within the state from which he/she stands elected.  The parents of the children who are being recommended should belong to the constituency either by domicile or on account of exigencies of services. Recommendations can be made for any of the classes except pre primary and X & XII.

The admissions recommended under this clause will be regulated in the following manner:-

  1. These admissions would be made in the beginning of academic year and no admission would be made after the prescribed cut off date as applicable for general admissions i.e. 31st July.
  2. Recommendations can be made for any of the classes except pre primary and X & XII.
  3. The recommendations are subject to the eligibility of the child in respect of age
  4. The recommendations to be made by the Hon’ble Members of Parliament shall be valid only if they are made in the format prescribed (Annexure-III). Recommendations once made would be final and would not be subject to change. (87th MEETING OF BOG DATED 06.05.2010).

9.     CLASS  STRENGTH  (87th MEETING OF  BOG  DATED 06.05.2010)

(A) Fresh admission can be done in each section of each class up to 40 (41 in Class I). Such admission would be done up to 31st  of July.  05 more students could be admitted in each section/class between 1st August  to 30th September provided such candidates are the wards of Central Govt. employees belonging to category-I on first-cum-first serve basis, coming on transfer after the registration process is over.  In addition to the children of parents transferred during the year, the children of parents belonging to Cat. I transferred during previous years will also be considered eligible for admission if seats are available after accommodating the children of category – I parents transferred during the current academic session.  The KVs established in project / institutes of higher  Learning would also be covered under this provision.

                   (B) CHANGE OF SHIFT (26TH AAC DT 19.4.05 RATIFIED BY 73RD BOG MEETING DT. 08.07.05

Students already admitted in second shift can switch over to first shift or first shift students to second shift with the approval of Vidyalaya Management Committee only in order of priority of service category of the class/section strength is less than 45.  However, other genuine cases will be decided on individual merit of case to case with prior approval of Deputy Commissioner of the Region concerned with the class/section strength mentioned above i.e. 45. The VMC before granting approval must examine the merit of each case provided the enrolment in each section of the Kendriya Vidyalaya does not violate the prescribed norm of  class strength as mentioned. As such cases pertaining to change of shift will not be referred to KVS(HQ) for consideration.

10.     schedule and procedure for ADMISSION:  

(I)  An advertisement shall be issued by the Regional Office in the local newspapers in the 1st week of February giving the admission schedule for registration etc. and inviting children to have themselves registered for admission in Kendriya Vidyalayas. This advertisement should specifically indicate that admissions in Kendriya Vidyalayas are not restricted to Central Govt. employees and are open to all, only certain priorities have been laid down as per which children of different categories would receive priority in admission. The reservations for SC, ST and Physically Handicapped should also be indicated (As per RTE Act 2009).

(II)  There will be no distinct dates for issue of forms and registration of children. Both these activities shall proceed together. The admission schedule for the year 2012-13 will be as under:-




Advertisement for admission by Regional offices First week of Feb. 2012
Issue of Forms & Registration for Class I and other classes(except class XI)*  15 Feb. 2012 onwards
Last date of Registration for class I and other classes(except class XI) 20-03-2012(2 PM TO 5 PM)
Declaration of list & admission for class  – I 26-03-2012 TO 31-03-2012
Declaration of list of class II onwards 16-04-2012
Admission class II onwards 23-04-2012 to 27-04-2012
Registration for class XI* Within 20 days after declaration of Board results
Display of list & Admission for class XI Within 30 days after declaration of Board results
Last date of Admission 31-07-2012
Admission accorded by Commissioner, KVS for the wards of Central Govt./ Central PSU employees who are actually coming on transfer after 30` Septemberup to 30th November subject to availability of vacancies. Up to 30-11-2012


Notification for vacancy at Regional & KV Level for Class II onwards 25-06-2012
Registration 25-06-2012 to 30-06-2012
Display of admission list 07-07-2012
Admission 09-07-2012 to 16-07-2012

* Subject to availability of vacancy in a particular class.

 (III)     Registration shall not be done if there is no vacancy or likelihood of any vacancy in a particular class. In case a vacancy arises in future, registration can be made after giving wide publicity at local level and admission can be granted as per KVS Admission Guidelines.

(IV)    In case the number of children seeking registration is less because of which all seats have not been filled up, the Principal shall issue a second/third advertisement in the months of May and June notifying the availability of vacancies.

(V)     As per KVS directions, admissions are required to be made with the approval of the Executive Committee of the Vidyalaya. In case the Executive Committee does not approve the admissions up to the full sanctioned strength of the class, the Principal shall intimate this fact to the Deputy Commissioner who will grant admission to children as per the admission guidelines for the remaining seats.

(VI)   Registration for class XI shall be taken up immediately after the

declaration of results of class X and admissions up to the full strength of the class should be completed within 30 days after declaration of results by CBSE . In case there is any difficulty in admitting children up to the full strength because of the Executive Committee of the Vidyalaya not approving the same, the procedure as laid down for other classes above shall be followed and admissions up to the sanctioned strength of the class shall be made by 31st of July with the approval of the Deputy Commissioner.

(VII)  Registration forms shall be made available by the Principal FREE OF COST and also can be downloaded from KVS/R.O./KV website for submission in the school.  However, the prospectus/brochure (Optional) in the form of downloaded/ Xerox/printed copy may be provided to the parent on payment of Rs.100/-.

(VIII)     Registration forms complete in all respects and accompanied by all required   documents must be submitted to the Vidyalaya office within the prescribed date.

(IX)    Attested copies of the following documents would be required to be submitted along with the application form for registration:-

  1. For Class I, certificate of proof of age in the form of a birth certificate issued by the authority competent to register births. This will include certificates from Notified Area Council / Municipality / Municipal Corporation extract about the date of birth from records of Village Panchayat, Military Hospital and service records of Defence personnel or Affidavit. For other classes, the date of birth recorded in the transfer certificate issued by a school recognized by the State Education Department would be accepted.   The original certificate of date of birth should be returned to the parent after verification. Admissions upto class-VIII may be granted without any school transfer certificate provided the child is otherwise eligible and his birth certificate has been issued by a Govt. body or affidavit.
  2. For grand children of Hon’ble Member of Parliament and PSU employees a proof of relationship of either of the child’s parents with the Hon’ble Member of Parliament or PSU employees would be needed. Further, a declaration of dependency would be required in case of grand children of Hon’ble  M.P.s
  3. For grand children of KVS employee a proof of relationship would be required.
  4. A certificate that the child belongs to the Scheduled Caste/Scheduled Tribe/EWS/OBC(Non-Creamy Layer)/BPL/Disabled, wherever applicable, issued by the competent authority in concerned State Government/Union Government.  The certificate in respect of either of the parents may be accepted initially for the purpose of admission, if this certificate is not available for the child. However, the certificate in respect of the child has to be submitted within a period of 3 month from the date of admission.
  5. A certificate from the civil surgeon/rehabilitation centre or any other competent authority defined by the Government of IndiaO.M. No. 36035/5/88/Estt.(sct) dated 4.5.1999 certifying the child to be handicapped, wherever applicable. In case, where the handicap of the child can be visually seen by the Principal, the child may be accepted as handicapped even without a certificate. However, the parent may be  advised to obtain the relevant certificate from the competent authority and submit the same to the school.
  6. a service certificate showing the number of transfers during the preceding 7 years duly signed and stamped by the head of office bearing the name, designation and other relevant particulars in block letters.
  7. A certificate of retirement for uniformed Defence employees.


Note :

(I)      Mere registration will not confer a right to admission.

(II)     Incomplete application forms shall normally be rejected. In case vacancies remain, the Principal may allow completion of the form later at his discretion.

(iii)    Admission secured on the basis of any wrong certificate shall be cancelled by the Principal forthwith and no appeal against such action of the Principal shall be entertained.

  (iv)    When a child is registered for admission in class I in a Kendriya Vidyalaya but, before the declaration of the selection list, his parent is transferred to another station, the child should be deemed to have been registered for admission in the Kendriya Vidyalaya at the station of posting even if the last date of registration at that place has expired.  The registration form in original be transferred to the Kendriya Vidyalaya of new place of posting and a photo copy of the same be retained in the school where the child was initially registered.

  1.    Children admitted under RTE Act are entitled to fee exemption and other allowances as per KVS rules.
  2.   Once the children admitted in Class I under RTE Act will enjoy exemptions and concessions till class VIII either in the same KV or any other K.V. moving on transfer as per RTE Act.
  •  Address proof of the parent should be furnished at the time of the registration.
  •  The employees who have the facility of fee reimbursement in their departments cannot claim RTE concessions.
  •    De-reservation of SC/ST (not covered under RTE quota) may be carried out as per old practice in the states of Census based reservation.
  •    There should be adequate gap between the display of the list for admission and actual date of admission (to be uploaded on the KV website).

     The students of State Boards/ICSE/NIOS where marks are awarded be considered for admission in class XI if vacancies exist.  The marks awarded in various subjects be considered against the corresponding Grade awarded by CBSE.

(i).    Marks of different subjects are to be converted into grades as per CBSE norms as given below:

Conversion of marks into Grades:

Marks range Grade




















          The last date for admission and the competent authority to allow it will be as follows :-

(a) Up to 31st July Principal
(b) Up to 30th September Chairman, VMC
(c) Up to 30th November Commissioner, KVS (only for the wards of Central Govt. / Central PSU / Institutes of Higher Learning employees who are actually coming on transfer after 30th September but upto 30th November subject to availability of vacancies)



(i)    Admission of children with KV TC will be automatic if the parent has been transferred from one station to another. When the class strength reaches 55, the  efforts should be initiated to open additional sections.

Defence personnel and Para-military Forces who shift their families to a station of their choice whenever they are transferred to some non-family areas or posted in Naxal affected areas, can admit their child(ren) on KV TC in a KV located at the station where they will keep their family.

(ii) In all other cases where transfer of the parent is not involved, the admission with KV TC would be done only with the prior approval of the Deputy Commissioner of the region provided the enrolment in the class / section does not exceed 40 (41 for Class-I).

(iii) Local transfer on KV TC within 20 Km. may be granted if actual change of residence of parent is involved, provided the enrolment in the class/section does not exceed 45 for category- I and 40 for other categories, the Deputy Commissioner of the Region in empowered to grant Admission in any other KV of the Station where vacancy exists.

(iv)  Request for transfer within a region from crowded class & school to a less crowded class & school may be considered by the Deputy Commissioner of the Region on the merit of the case.

  1. A student with KV TC may also be permitted in project KVs only up to class strength of 45 with the prior concurrence of Chairman, VMC.  Beyond this no admission on KV TC would be done in project schools. However, Deputy Commissioner of the region is empowered to allow admission in the project/nearest KV in extremely deserving cases.

(vi)  Children who were earlier studying in Kendriya Vidyalaya but due to (a) transfer of parent or (b) relocation due to exigency caused by posting of parent to field area was compelled to study in a school other than Kendriya Vidyalaya because no KV was available at that station, if the said parent subsequently gets transferred to a place where a Kendriya Vidyalaya exists, his/her child be considered for admission, consequent upon the transfer/movement of the parent subsequently to a place where a Kendriya Vidyalaya exists, over and above the class strength. A proof to this effect has to be provided by the parent.



A KV child who went abroad with his parents on their deputation to a foreign country will be admitted to corresponding class on their return to India by the Principal of concerned Kendriya Vidyalaya.

15    ADMISSION OF WARDS OF ARMED FORCES (90th BOG meeting held on 30-08-2011).

Automatic admission of children in the Kendriya Vidyalayas on the basis of transfer certificate issued by the CBSE affiliated schools run by Armed Forces (e.g Army, Air Force, Navy) will be entertained only if the parent has been transferred to that place or has desired to settle at the place after his retirement., provided no Armed forces run School exist in the vicinity of ten Kms. from the place of posting.   This provision shall be applicable to schools run by Indian Coast      Guard also. (F.110332/2008-KVS(Acad.) dt.01.07.2009). This provision may also be extended to the children of government employees studying in schools run by ISRO/AEES provided they reciprocate the same facility with the KV students coming on transfer.

It is clarified that above provisions are only for the wards of Defence personnel viz. sons & daughters only. This will not include the grand children of Defence personnel. Provisions of KVS admission guidelines including the eligibility criteria for age and marks/Grades will be followed in letter and spirit. Also the fee including VVN is to be paid from the month of admission of the child in the Kendriya Vidyalaya regardless of the fact that the fee for succeeding months have already been paid in the school from which TC has been issued for admission to KV. TCs issued by the CBSE schools of Defence Ministry/Deptts/Authority will be endorsed by the concerned Deputy Commissioner of the region where admission is sought.

  16. ADMISSION OF WARDS OF KVS EMPLOYEES (88TH MEETING OF BOG DATED 14.5.2010). The Children and grand children of the serving and retired employees of KVS (Kendriya Vidyalayas, Regional Offices, ZIETs and KVS(Hqrs.) will be considered for admission at any time of the year irrespective of the class strength/year of transfer/recruitment.  However, for class IX, the child has to clear the admission test.


The policy of automatic admission of pre primary students in class I has been withdrawn w.e.f. session 2008-09.  Now all admissions in class I shall be treated as fresh admissions and shall be dealt with as per rules in vogue. (F.28 – 66/2006-KVS (Acad.) dt.13.03.2007)    

Apart from the above guidelines following annexures have also been issued for admission for the year 2012-13


Annexure III – Recommendation Letter format from Member of Parliament

Annexure IV – State wise Reservation Percentage to be applied

Annexure V – Details of admission and payment of fees procedures  to the children belonging to weaker section and disadvantaged group in the neighborhood

Annexure VI – Application Form for registration / Admission to KVS for the year 2012-13

The guidelines and anneuxres can be downloaded using the links below



  1. i got 6.0 cGpA nd by adding my regionla certificate it converted to 6.2 but still 2 points needed for addmission in commerce streme the school should give 1st priority to their children…but they r doing jst oppostite!!
    plz need help..!!

  2. I had got 6.0 CGPA and by adding my regional certificate it converted to 6.2. but still less 0.2 points needed for admission in commerce streme in the same school.  Please suggest if there is any chance to get admission or help or any reduction in the percentage for admission.

  3. sir,my ward is recently passed the xth class examination with 7.8 CGPA and B2 grade in science subject from kendriya vidyalaya,bsf pokaran,rajasthan.
    now he wish to take the admission in science without maths stream in kendriya vidyalaya,bsf. But sir according to your new rule he must be have B1 grade in science and 7.6 CGPA avg.
    so he is not eligeble to get admmmision in kendriya vidyalaya, due to his less grade in science subject.
    now sir there is a humble requset to you please recommend my child for the admmision.
    there are so many seats available in that school. thanking you sir.

  4. i got 7.8 cgpa and B2 in maths . i wanted to get addmission in science with maths.pleese suggest that if there is any chance to get maths … if i adding my regional games certificated and certificated of scouts and guide. to convert my some grade in maths to B1 . so plzzhelp or any reduction in the mu grade for addmision in scince with maths////// plzz help me

  5. i have got 8.6 cgpa but in science b2 and in maths a2 sir i want science with maths. plz sir help me. plz………………………

  6. i got 6.0 in 10th bord and im a sc student of kv.rajkot and my father is govrnmnt 3rd ctgry worker.. i cn not abl to take addmision in privet school because of high amount of fee and because or my father`s transfrable jobe….. so im w8in for cut of CGPA to get admission in commrs
    please help me by cut down of CGPA from 6.4 to 6.0… plz i dnt wnt waste my 1yr.. plz help me

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