Children Education Allowance for Central Government Employees – No fee receipt required
DOPT clarification office Memorandum that superseds all the previous orders of Govt relating to CEA
Children Education Allowance – No Fee receipt required – Rs. 27,000 per annum allowed based on Certificate given by School or self attested documents given by employee
Update: Children Education Allowance at Rs. 27,000 per annum without any fee receipt is now applicable for Railway Employees also. As per RBE No. 114/2018 issued by Railway Board new modalities prescribed by DOPT in its OM No. A-27012/02/2017-Estt.(AL) dated 16/17.07.2018 is applicable for Railway Employees also.
There is no doubt that Childen Education allowance and Hostel Subsidy are reasonable reimbursements for the ever increasing education cost, thanks to 1.5 times increase recommended by 7th Pay Commission
Update: Defence Ministry issued Orders extending Children Education allowance as fixed amount of Rs. 2250 per month per child irrespective of cost incurred by the Civilian Defence Employees
Now, CEA and Hostel Subsidy of Rs. 2250 PM and Rs. 6750 PM respectively are paid per child as per Office Memorandum OM No. No.A-27012/02/2017-Estt.(AL) dated 16.08.2017.
This OM dated 16.08.2017 clearly shows the intention of the govt to do away with the linking of CEA with actual expenses incurred for the education by the employee.
It says that for reimbursement of CEA a certificate from Head of Institution to confirm that the child studied in the School during the academic year for which claim is made.
However, as per earlier Office Memorandums pertains to Children Education Allowance which were not superseded and technically valid, Children Education Allowance would be equal to actual School / Tuition fee paid or the maximum CEA allowed whichever is lower.
It is also a fact that employees are finding it very difficult to get the Fee receipt from school under head stipulated by DOPT as entitled to reimbursement.
Checkout earlier GConnect article for more details : Children Education Allowance – Certain Grey Areas
In order resolve this ambiguity and difficulties faced by Employees, DOPT has now come up with a clear-cut clarification OM No.A-27012/02/2017-Estt.(AL) dated 17.07.2018, which also explicitly supersedes all the previous Office memorandums pertaining to Children Education Allowance.
Important points clarified in OM dated 17.07.2018:
1. Children Education Allowance of Rs. 2250 per months is fixed per child irrespective of actual expense incurred.
2. A certificate issued by Head of the Institution to the effect that the child concerned studied in the School for the period / year for which claim has been preferred. when such certficate can not be produced , self- attested copy of the report card, or fee receipt for the entire year can be submitted.
3. In the case of Hostel subsidy which is restricted to Rs. 6750 per month, similar certificate will have to be produced along with a mention about amount paid towards lodging and boarding paid. If such certificate can not be obtained, self- attested copy of the report card, or fee receipt for the entire year can be submitted.
4. Children of Central Government Employees who died in service will be entitled to Children Education Allowance till the period in which the employee concerned would have retired or the completion period of 12th Std by such children whichever is earlier.
The Office Memorandum dated 17.07.2018 reads as follows.
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel & Training
Block-IV. Old JNU Campus, New Delhi
Dated: 17th July 2018
Subject: Recommendations of the Seventh Central Pay Commission – Implementation of decisions relating to the grant of Children Education Allowance (CEA) and Hostel Subsidy – Consolidated instructions
Consequent upon the decisions taken by the Government to implement the recommendations made by the VII Central Pay Commission, this Department has issued an OM of even number dated 16-8-2017 revising the rates of CEA/Hostel Subsidy and simplifying the procedure for claiming reimbursement of the same. However this Department has been receiving various queries regarding CEA/Hostel Subsidy especially with regard to the applicability of various provision/instructions issued during sixth CPC regime/period. Further references have also been received regarding the difficulty being faced by some government employees in obtaining certificate of the Head of the Institution as mentioned in this Department’s OM of even number dated 16-8-2017.
2. Keeping in view the above, it has been decided to issue consolidated instructions in supersession of all earlier OMs on the subject of Children Education Allowance and Hostel subsidy as under:
a) The reimbursement of Children Education Allowance/Hostel subsidy can he claimed only for the two eldest surviving children with the exception that in case the second child birth results in twins/multiple birth. In case of failure of sterilization operation. the CEA/Hostel Subsidy would be admissible in respect of children bornout of the first instance of such failure beyond the usual two children norm.
b) The amount for reimbursement of Children Education allowance will he Rs.2250/-per month (fixed) per child. This amount of Rs.2250/- is fixed irrespective of the actual expenses incurred by the Govt. Servant. In order to claim reimbursement of CEA, the Govt. servant should produce a certificate issued by the Head of the Institution for the period/year for which claim has been preferred. The certificate should confirm that the child studied in the school during the previous academic year. In case such certificate can not he obtained, self- attested copy of the report card or self attested fee receipt(s) ( including e-receipt(s)) confirming/indicating that the fee deposited for the entire academic year can be produced as a supporting document to claim CEA. The period/year means academic year i.e. twelve months of complete academic session.
c) The amount of ceiling of hostel subsidy is Rs.6750/- pm. In order to claim reimbursement of Hostel Subsidy for an academic year, a similar certificate from the Head of Institution confirming that the child studied in the school will suffice, with additional requirement that the certificate should mention the amount of expenditure incurred by the Government servant towards lodging and boarding in the residential complex. In case such certificate cannot be obtained, self- attested copy of the report card and original fee receipt(s)/e-receipt(s) which should indicate the amount of expenditure incurred by the Government servant towards lodging and boarding in the residential complex can be produced for claiming Hostel Subsidy. The expenditure on boarding and lodging or the ceiling of Rs.6750/- as mentioned above, whichever is lower, shall be paid to the employee as Hostel Subsidy. The period/year will mean the same as explained above in clause (b) of this para.
d) The reimbursement of Children Education Allowance for Divyaang children of government employees shall be payable at double the normal rates of CEA prescribed above in clause (b) i.e. Rs.4500/- per month (fixed).
e) The above rates/ceiling would be automatically raised by 25% every time the Dearness Allowance on the revised pay structure goes up by 50%.
f) The Hostel Subsidy and Children Education Allowance can be claimed concurrently.
g) In case both the spouses are Government servants, only one of them can avail reimbursement under Children Education Allowance and Hostel Subsidy.
h) The reimbursement of CEA and Hostel Subsidy will he done just once in a financial year after completion of the financial year.
i) Hostel subsidy is applicable only in respect of the child studying in a residential educational institution located at least 50 kilometers from the residence of the Government servant.
j) The reimbursement of Children Education Allowance and Hostel Subsidy shall have no nexus with the performance of the child in his class. In other words, even if a child fails in a particular class. the reimbursement of Children Education Allowancelf-Iostel Subsidy shall not be stopped. However, if the child is admitted in the same class in another school, although the child has passed out of the same class in previous school or in the mid-session, CEA shall not be reimbursable.
k) If a Government servant dies while in service, the Children Education Allowance or hostel subsidy shall be admissible in respect of his/her children subject to observance of other conditions for its grant provided the wife/husband of the deceased is not employed in service of the Central Govt., State Government, Autonomous body, PSU, Semi Government Organization such as Municipality, Port Trust Authority or any other organization partly or fully funded by the Central Govt./State Governments. In such cases the CEA/Hostel Subsidy shall be payable to the children till such time the employee would have actually received the same, subject. to the condition that other terms and conditions are fulfilled. The payment shall be made by the office in which the Government servant was working prior to his death and will he regulated by the other conditions, laid down in this OM.
I) In case of retirement, discharge. dismissal or removal from service. CEA/Hostel Subsidy shall he admissible till the end of the academic year in which the Government servant ceases to be in service due to retirement. discharge, dismissal or removal from service in the course of an academic year. The payment shall be made by the office in which the government servant worked prior to these events and will be regulated by the other conditions laid down in this OM.
m) The upper age limit for Divyaang children has been set at 22 years. In the case of other children the age limit will be 20 years or till the time of passing 12th class whichever is earlier. There shall be no minimum age.
n) Reimbursement of CEA and Hostel Subsidy shall be applicable for children from class nursery to twelfth, including classes eleventh and twelfth held by Junior Colleges or schools affiliated to Universities or Boards of Education.
o) CEA is allowed in case of children studying through “Correspondence or Distance Learning” subject to other conditions laid down herein.
p) The CEA and Hostel Subsidy is admissible in respect of children studying from two classes before class one to 12’x’ standard and also for the initial two years of a diploma/certificate course from Polytechnic/ITI/Engineering College, if the child pursues the course after passing 10th standard and the Government servant has not been granted CEA/Hostel Subsidy in respect of the child for studies in 11th and 12th standards.
q) In respect of schools/institutions at nursery, primary and middle level not affiliated to any Board of education, the reimbursement under the Scheme may be allowed for the children’studying in a recognized school/institution. Recognized school/institution in this regard means a Government school or any education institution whether in receipt of Govt. Aid or not. recognized by the Central or State Government or Union Territory Administration or by University or a recognized educational authority having, jurisdiction over the area where the institution/school is situated.
r) In case of a Divyaang child studying in an institution i.e. aided or approved by the Central/State Govt. or UT Administration or whose fees are approved by any of these authorities, the Children Education Allowance paid by the Govt. servant shall be reimbursed irrespective of whether the institution is ‘recognized’ or not. In such cases the benefits will be admissible till the child attains the age of 22 years.
s) The CEA is payable for the children of all Central Government employees including citizens of Nepal and Bhutan, who are employees of Government of India, and whose children are studying in the native place. However, a certificate may be obtained from the concerned Indian Mission that the school is recognized by the educational authority having jurisdiction over the area where the institution is situated.
t) The Children Education Allowance or hostel subsidy shall be admissible to a Govt. servant while he/she is on duty or is under suspension or is on leave (including extra ordinary leave). Provided that during any period which is treated as ‘dies non’ the Govt. servant shall not be eligible for the CEA/Hostel subsidy for that period.
3.These above instructions would come into effect from 1st July, 2017.
Hindi version follows.
Under Secretary to the Government of India
Don’t Miss the following previous articles on Children Education Allowance
Checkout Orders issued on Children Education Allowance recently
- Child Education Allowance/Hostel Subsidy for the year 2019-2020
- Children Education Facilitation Allowance for Gramin Dak Sevaks (GDS)
- Children Education Allowance for Civilian Defence Employees – Clarification
- Children Education allowance of Rs. 2250 P.M irrespective of actual expenses – DOPT Clarification
- 7th Pay Commission Children Education Allowance – Important Clarification
- 7th Pay Commission Children Education Allowance – Download all claim forms
- Children Education Allowance Claim after 7th Pay Commission – Download Forms
- Children Education Allowance after implementation of 7th Pay Commission – Guidelines
- Children Education Allowance for Central Government Employees – Application Format
- 7th Pay Commission Children Education Allowance Order – Certain Grey Areas in the OM dated 16.08.2017