Travelling Allowance-Certain Frequently Asked Questions

Charges for transportation of conveyance on transfer is admissible only when the conveyance is owned by the Government Servant.

[Q]One of the officer, on his permanent transfer from Lucknow to New Missamri preferred in his Transfer TA, claim charges for transporting a Motor Car from old station to new station registered in the name of his wife. However, CDA(O), Pune disallowed the same on the grounds that the car registered in the name of the officer alone is admissible for transportation. Please clarify.

[A]Charges for transporting the conveyance on transfer are admissible ONLY if it is owned by the Government Servant.

Time-limit for claiming TA is one year

[Q]Consequent upon the transfer of a Govt. Official in the interest of service to a place beyond 150 kms., the official has been granted Transfer TA for an amount equal to one month's basic pay. After expiry of one month from
the date of his joining the new station, he has been directed by the DDO at his new office to deposit the entire amount drawn by him as Transfer TA along with an amount as interest calculated at the rate of 2% over the interest rate as applicable in GPF on the ground that the adjustment bill in respect of the Transfer TA has not been submitted within one month from his joining the new
office. Kindly clarify whether the action of the DDO is in order.

[A]As per SR 194-A of "Swamy's Compilation of FR & SR – Part –II – Traveling Allowances Rules" claim for TA is to be preferred within one year. The action taken by your office is therefore, not in order. The one month time limit referred by your office is applicable to LTC claim only.

Production of Railway tickets along with TA claim is not compulsory

[Q]One of our Sr. Private Secretary who was transferred from Chennai to Mumbai submitted his Transfer TA claim. For his total 3 journeys, he has submitted two original tickets and for bringing family he has mentioned
PNR number and ticket not enclosed as the same was lost. However DDO is insisting to produce the tickets. Kindly clarify whether production of ticket is compulsory ?

[A]There is no rule to demand the train tickets as the same are to be surrendered to the Railway Authorities at the destination station. Hence furnishing of PNR/Ticket number will be sufficient.

Option to claim either normal TA or conveyance hire charges for local journey beyond 8 kms, but within municipal limits.

[Q]In accordance with the earlier orders if a Govt. servant performs journey in the public interest within a radius of 8 kms, from his headquarters, he is entitled to reimbursement of actual conveyance charges in respect of the expenditure incurred by him in hiring taxi/scooter, etc. However, with the deletion of the words "a radius of 8 kms" a doubt has arisen whether a Govt. servant who performs the journey to or/and a place beyond a radius of 8 kms but within the municipal limits of the city in which his Headquarters is situated, will be entitled to Travelling Allowance or reimbursement of conveyance hire charges. While a plain reading of the amended para 1(a) in the said Annexure indicates that he shall be entitled to normal traveling Allowance (as admissible within the municipal limits), a doubt has been raised in certain quarters that even when the local journey is performed beyond a radius of 8 kms, from Headquarters, whether the claim shall be in the form of TA or merely reimbursement of actual conveyance hire charges. To exemplify, Sewa Bhawan in RK Puram is at a distance of about 8 kms from Shram Shakti Bhawan and a specific doubt has been raised whether in such circumstances a Govt. servant shall be entitled to normal TA or reimbursement of conveyance hire charges.

[A]Government Decision: For local journey performed by a Govt. servant in public interest within municipal limits but exceeding 8 kms, Govt. servant can either to claim reimbursement of conveyance hire charges under the D.F.P.Rs or to claim traveling allowance under the normal TA Rules.

Road mileage admissible between residence and Railway Station on both ends while on tour.

[Q]One of the Government Employee has traveled by his own car on official tour from his residence at New Delhi to Chandigarh and claimed road mileage, i.e., taxi fare from his residence at New Delhi to New Delhi Railway Station and AC-II-tier fare, i.e., entitled class fare from New Delhi Railway Station to Chandigarh Railway Station. The Accounts Section restricted his claim to
New Delhi Railway Station to Chandigarh Railway Station only and denied the road milage he claimed for the travel by his own car from his residence to New Delhi Railway Station. Kindly clarify whether road mileage from residence to Railway Station is admissible or not.

[A]As per GID (2) below SR 46, the official is entitled to Road Mileage between residence and Railway Station at both ends.

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9 Comments

  1. Sir, I am posted at Gangtok, Sikkim. The nearest railway station / airport is at New Jalpaiguri (NJP)/ Bagdogra, West Bengal. So, while in office tour at Delhi, Kolkata or so may I claim the hired / reserved taxi fare from Gangtok to NJP/ Dagdogra and NJP / Bagdogra to Gangtok while on return journey. The distance of NJP from Gangtok is 125 Km & taht of Bagdogra is 135 Km. Please clearify the matter. regards, Gautam Kr. Paul, NIC-Sikkim State Unit.

  2. I am central govt employee and have transported my belongings by road consequent upon my transfer from hyderabad to Delhi.

    i have claimed the transport charges against the bill provided by the movers and packers. I am in the grade pay of Rs.4600 and so I am entitled for Rs.37.50 per Km for maximum of 60 quintals of goods.
    however, the my office says that I will be getting the charges only as per the rates of Rail/CONCOR.

    I am afraid that rail charges would be too low and they have written to the CONCOR for the tariffs. and Rail authorities have replied by saying that the rate is Rs.1920/- per ton.

    please tell me if there is any circular which says that i will be getting TA as per RAilway rates or I am eligible to get road rates. Please reply

  3. I am a employee of central govt. with a grade pay of Rs 4200, under which i am entitled to travel in 2nd AC .Will i get reimbursed for my 2nd Ac entitlement, if i travel by air and whatever the difference amount i am ready to pay for that.

  4. I was transferred from gwalior to jaipur. My familywwaswwith me in gwalior. In jaipur there is no govt quart are availabl. Hence I quit my family in odisha. Gwalior to my home town 1250 km and jaipuris 350 km. When iI claim transfer ta my office ccalculate only from ggwalior to jaipur but not home town. Plz clarify.

  5. WHEN AN EMPLOYEE WHILE RETURNING FROM TOUR (TRAINING) AVAILING CASUL LEAVE AND GOING TO HIS NATIVE PLACE FROM THE PLACE OF TRAINING . hOW THE CLAIM SHOULD RESTRICTED? WHETHER N ATIVE PLACE TO HQ OR THE PLACE OF TRAINING TO HQ

  6. One of the our official, transferred from Shahdol (Madhya Pradesh) to Ahmedabad (Gujarat). claimed Rs.38,000/- (Rs. Thirty-eight thousands only) charges for transporting a Motor Car from old station to new station.
    What is the ceiling of it ? Any rates, available for that?

  7. one officer was transferred from Surat to Ahmedabad and brought only some of his goods which were necessary for day to day life. He claimed only one component of transfer TA i.e one month’s basic of his salary and was paid to him . Subsequently his brought the remaining goods and his family at Ahmedabad. Now he is claiming the remaining components of transfer TA i.e cost of personal effect travelling allowance and cost of transportation of scooter. Can DDO object to this? ,

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