Seniority in Government Service – Frequently Asked Questions
Seniority in Government Services is an important factor in terms of promotion to higher posts. Recently, DOPT has issued a comprehensive Clarifications on various issues un-answered so far, in the form of Frequently Asked Questions.
Unless specifically, otherwise provided against each instruction, the said instructions are effective from the date of the relevant O.M. by which they were issued, prospectively.
The instructions on seniority issued vide DOP&T’s O.M.No.20011/1/2008-Estt.(D) dated 11.11.2010 are applicable in determination of seniority of the Government servants in Central Civil Services and Civil Posts except such Services and Posts for which separate principles have already been issued or may be issued by the Government.
No. The seniority of the officers working in PSUs/autonomous bodies/ organisations /banks are governed by regulations/instructions issued by concerned Administrative Department/ PSUs/banks etc.
Seniority in such cases will be determined according to O.M. No. 9/23/71-Estt.(D) dated 06.06.1978 and O.M. No.35015/2/93-Estt.(D) Dated 09.08.1995
No. The relative seniority of direct recruits that used to be determined earlier according to date of confirmation and not original order of merit (in cases where confirmation was in an order different from order of merit indicated at the time of their appointment) has been discontinued with effect from 4.11.1992. O.M. No. 20011/5/90-Estt. (D) dated 04.11.1992
Seniority in such cases will be determined according to O.M. No. 9/23/71-Estt.(D) dated 06.06.1978 and O.M. No.35015/2/93-Estt.(D) Dated 09.08.1995
The seniority of candidates of two different panels received on the same date is determined by the following procedure: (i) Chronology of recommendation letter; (ii) Where the date of recommendation letter is same, chronology of Interview Board reports and (iii) Where both (i) and (ii) are also same, then the chronology of requisition made by the respective Ministries/Departments. O.M. No. 20011/1/2008-Estt.(D) dated 11.11.2010
The seniority of the candidates will be determined as per date of publication/announcement of result. The candidate of the result announced earlier shall be senior to the candidate of the result announced later.
The inter-se seniority of a officer promoted on the basis of the recommendation of a DPC either by selection or non-selection method as per due procedure, shall be determined as in the feeder grade from which they are promoted. O.M. No. 20011/1/2008-Estt.(D) dated 11.11.2010
In such cases, the officer in each grade assess a fit by the Departmental Promotion Committee shall be interpolated in the ratio prescribed in each grade in the Recruitment Rules for the post, for the purpose of determination of seniority(principle of rota quota).
Yes. A SC/ST Government servant on promotion by virtue of rule of reservation roster will be entitled for consequential seniority. O.M. No. 22011/1/2001-Estt.(D) 21.01.2002
No. A General/OBC category officer promoted through a later DPC will be placed junior to the SC/ST category Government servant promoted through earlier DPC even though by virtue of rule of reservation. O.M. No. 22011/1/2001-Estt.(D) 21.01.2002
There is no co-relation between seniority in a grade and the reservation roster for the said grade. Seniority of an officer is determined as per order of merit given by UPSC or selecting authority or panel of promotion given by DPC. A reservation roster/points are meant only for identifying the vacancy that goes to a particular category of officer.
The relative seniority of direct recruit and promotee is determined according to rotation of vacancies between available direct recruits and promotees which is based on quota of vacancies reserved for direct recruitment and promotion respectively in the recruitment rules. O.M. No. 35014/2/80-Estt.(D) dated 07.02.1986
The year of availability, both in case of direct recruit as well as promotee, for the purpose of rotation and fixation of seniority is actual date of appointment after declaration of result/selection and completion of pre-recruitment formalities, as prescribed. The year of availability is a vacancy year in which a candidate of a particular batch of selected direct recruitment or an officer of a particular batch of promotee joins the post/service. O.M. No. 22011/1/2006-Estt.(D) dated 03.03.2008
No. The seniority of direct recruits and promotees is delinked from the vacancy and year of vacancy. O.M. No. 35014/2/80-Estt.(D) Dated 07.02.1986
The starting point in the recruitment roster for the purpose of inter-se seniority of officers through direct recruitment, promotion, absorption etc. will be as per provisions contained DOP&T’s O.M.No.28011/6/76- Estt.(D) dated 24th June, 1978.
The seniority of an Officer absorbed after being on deputation or absorbed directly without being on deputation, If he has been holding already (on the date of absorption) the same or equivalent grade on regular basis in his parent department, is determined from the date he has been holding the post on deputation or the date from which he has been appointed on a regular basis to the same or equivalent grade in his parent department whichever is earlier. The fixation of seniority in aforesaid manner, however, will not effect any regular promotion to the next higher grade made prior to the date of such absorption. O.M. No. 22011/1/2000-Estt.(D) Dated 27.03.2001
In this case, inter-se seniority in particular grade, on re-deployment in the latter office, would be the same as it was in the previous office. O.M. No. 9/22/68-Estt. (D) Dated 06.02.1969
For determination of seniority of re-employed officer is treated as direct recruit. Where Recruitment Rules of the post against which appointment is being made prescribed re-employment as a distinct mode of recruitment .then The inter-se seniority of persons so re-employed shall be determined in accordance with order of selection. The relative seniority of persons so re-employed in relation to direct recruits and promotees shall be determined: Where the Recruitment Rules prescribes specific quota for each of the categories (direct recruitment, promotion and reemployment) then seniority is determined on the basis of rotation of vacancies based on the said quota. In other cases, on the basis of chronology of selection. O.M. No. 20011/3/80-Estt(D) Dated 16.06.1980
Where sportsmen are recruited through the Employment Exchange or by direct advertisement and are considered along with other general category candidates, they may be assigned seniority in the order in which they are placed in the panel for selection. Where recruitment to a post is through a selection made by the Staff Selection Commission, whether by the competitive examination or otherwise, the sportsmen recruited in the department themselves should be placed en bloc junior to those who have already been recommended by the Staff Selection Commission. The inter se-seniority of sportsmen will be in the order of selection. O.M.No.14015/1/76-Estt.(D) dated 4.8.1980
A person appointed on compassionate ground in a particular year is placed at the bottom of all the candidates recruited/appointed through direct recruitment, promotion etc. in that year, irrespective of date of joining of candidate on compassionate appointment. O.M. No. 20011/1/2008-Estt.(D) dated 11.11.2010
The seniority of persons selected for appointment to different posts in the same grade requiring different qualifications is determined as per provisions of para 4.9 of O.M. No. 20011/1/2008-Estt.(D) dated 11.11.2010
Other important articles in this Topic : Consolidated instructions on Seniority of Direct Recruits and Promotees
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I was appointed as ASI/Clk (LDC) in BSF on 25.09.1989. my appointment was provisionally subject to pass the typing test within one year . subsequent I have passed the said test on 26.10.1994. Request clarify from which date my seniority is to be counted i.e. from date of initial appointment or date of passing of typing test.
please send this clarification on my web side i.e. [email protected]
what is going on this om pl.read the follwings.IN THE HIGH COURT OF PUNJAB AND HARYANA AT CHANDIGARH.CWP No. 13218 of 2009 (O&M)Date of Decision: July 15, 2011Lachhmi Narain Gupta and others…PetitionersVersusJarnail Singh and others…Respondents 40. As a sequel to the above discussion, the judgment of theTribunal is set aside. The instructions dated 31.1.2005 (R-2) standswithdrawn on 10.8.2010 (P-10). Therefore, no order is required tobe passed in respect of those instructions dealing with the subjectof reservation in promotion and the treatment of SC/ST candidatespromoted on their own merit. Likewise, the instructions dated10.8.2010 (P-16) are hereby quashed because they are in directconflict with the view taken by the Constitution Bench in M.Nagaraj’s case (supra) and Suraj Bhan Meena’s case (supra). It isfurther directed that the seniority and promotion of the Income TaxInspectors shall be made without any element of reservation inpromotion.41. The writ petition stands disposed of in the above terms.(M.M. KUMAR)JUDGE(A.N. JINDAL)July 15,Reply to [email protected]
On open selection, direct did not join the post and subsequently next candidate from panel list was offered the said post / level and he joined within the time given in his offer of appointment. This process took about 9 months. Mean while , departmental candidate through DPC was selected in the same level and joined in his new post 6 months before the said direct recruitee from panel list joins.
Please clarify who will be senior in the above situation?
There is one more question regarding seniority that is when a promotee has been promoted to the higher post under relaxation of rules vide haryana government instructions dated 22.11.1994 even he has not completed the minimum number of years on the lower post required for promotion to the higher post and given the minimum scale of the higher post with the condition that he will get his next increment after he will complete his minimum experience on the lower post . But problem arises when a direct recruitee come on the higher post before promotee completes his experience on the lower post. who will be senior in this case.
Dear Sir,
I have a very important and Urgent Query. I gt selected in Central Govt on contractual basis. At the time of Interview my age was LESS THN 30 but at the time of joining my age bcme MORE THN 30. I would like to know in case of regularization which age to be considered? i.e. Age at the time of Interview OR age at the time of Joining?
P.S. – my Gradepay is Rs 4200 /-
Looking forward to hear from your side soon.
Thanks and Regards
Rohit
i was appointed in 1 aug 2007, as Artist painter(SK), through DQE examination i was qualify in 2009. so in our defence department, there are vacant place of HSK 2, so is there any order of filling the posts erlier than the dead line of 8 year, if so plese sent a reply of the order no. if available or any thing.
I have a query regarding a peculiar situation. Naib Tehsildar positions were advertised by Jammu and Kashmir state vide three different notifications in the year 2002, 2005 and 2008 respectively. The selection procedure for all the three notifications was initiated in 2009. Single examination for all the three notifications was conducted by service selection board for shortlisting the candidates for interview in 2009 and and then the interview for all the shortlisted candidates was conducted by the one interview panel. The selection list was disclosed in 2009. But in the selection list candidates were placed under different notifications they had applied in. The candidates placed in 2008 notification have more merit than those placed in the notifications of 2002 and 2005. Kindly let me know how the seniority of the selected candidates shall be decided keeping in view the selection list being disclosed on the same date for all the three notifications and the fact that the selection procedure adopted for all the three notifications was same? kindly furnish some govt order also if possible.
Very good compilation . Helpful for employees at all levels. Similar compilation on other notifications will help a lot. Thank you.
sir ,, i have joined defence accounts department in march 2005 as an auditor and resigned through proper channel on Nov 2008 and join another department .. later on my batch mates have been promoted as sr. auditor from april 2008 and didnot include me. They told me that at the time of DPC held after my resignatin ,,, i was not on the strength of that office hence they didnt include me and HQ office didnt mention my name in the promotion list ……….. and i have lost my arrear from april to nov 2008,,,,,,,its the duty of the department to include my name as i have been worked their for the above said period…… please help me alongwith the proper authority letters or rules
sir,
as menetioned in ques 5, that the seniority will be taken in accordance with order of merit w.e.f 4-11-92. what will be the criterion of seniority who was appointed before 1991( in case order of date of confirmation is different from order of merit). will it be according to order of date of confirmation or order of merit
Sir, it is very important clarification to save my broken future. At this time no another way except to approach your good office. I was appointed as ASI/Clk (LDC) in BSF on 25.09.1989. my appointment was provisionally subject to pass the typing test within one year . subsequent I have passed the said test on 26.10.1994. Request clarify from which date my seniority is to be counted i.e. from date of initial appointment or date of passing of typing test.
please send this clarification on my web side i.e. [email protected]
I was appointed as Lecturer in National Institute of Unani Medicine on 03.09.2004 with other my 02 coleagues from general quota (02 post with general qouta). while my appointment was made against OBC (the only one post). I am still here in my same position but the matter is that when for promotion DPC made my name at the number 03. So, the question raised that is my condidature is likely to be at 03 number for ever. Please give me reply soon.
I was selected through HPPSC,Shimla on the post of Lectrurer Mechanical on the scale of 8000-13500/ and served on the post for 8.7 years,but then again got selected through HPPSC,shimla on the post of Asstt.Engineer with scale 8000-13500/ same scale but time scale,I applied through proper channel. Now total length of service is 15 years but 6years on the later post out of total lenght of job.How will the present deptt set my seniority,please tell.
Sir,
I wish like to bring your kind attention to my grievance regarding seniority of LDC’s. I am a direct recruited LDC in a Central Government Office. Our department has issued a seniority list based on the date of approval for regularization and the sequence/order in which the names appear in the approval on the list approved by the Chairman (merit has not been considered).
2. As per the the DoPT guidelines, the relative seniority of all direct recruits is determined by the order of merit in which they are selected for such appointment on the recommendations of the UPSC or other selecting authority, persons appointed as a result of an earlier selection being senior to those appointed as a result of a subsequent selection. However, the Department has issued the orders (Seniority structure).
3. Sir, is it justified to all the direct recruited LDC’s as the seniority has been made on the basis of first come first basis list. I hope you will humbly consider the matter & make a way out for us.
Regard
Shailendra Bhandari
(Email: [email protected])
Resp.Sir,
Through direct recruitment in a batch of 2007 total 108 candidates are finally selected. But appointment orders of 102 candidates are issued on 3.12.2007 And remaining 6 candidates appointment orders are issued on 01.01.2008. In such case how the seniority of last 6 candidates for promotion will be determined. Is all 6 candidates will get deemed date for seniority?
Sir,
Keeping in view the decision of Hon’ble Supreme Court’s Order dated 27.11.2012 in the case of N. R. Parmar in respect of seniority of DR Inspectors and promote Inspectors in the Income Tax Deptt., What will be the date of seniority in the case of DR Inspector who have enjoyed the services other than Central Govt. organizations (Banks/PSUs etc.) between the date of vacancy / requisition year to the substantive date of joining in the Income Tax Deptt. even after enjoying extension for relieving from the other departments. Kindly reply earliest.
I am a direct recruit Inspector joined Central Excise on 13.03.1985 and allotted a seniority number as 4236 in all India seniority list of Superintendents.However, in the all India seniority list of Superintendents published by the CBEC,I had been given a serial no. as 4236 whereas one Shri Shobhalal Jatav who joined the department on 21.06.1985 and promoted on 23.09.2002,had been given seniority number as 1588 i.e.2649 number earlier to me.This is a big injustice to me .please help me and suggest some points so that i can represent this matter to appropriate authorities.
Dear Sir,
I am posted as Lecturer in English in Govt of Haryana,School Education Department. I joined on 03.04.1993 at the same post by direct recruitment from the Government selection Commission.The Date of recommendation from the Commission is known as 26.02.1993.Now ,there is one case of a lecturer who was recommended on the same date by the Commission , but joined on 06.05.1994.There are many instances like this in the State. Now when promotion is due, he has been made much senior in the authorised Seniority List declared by the Department. IS IT LAWFUL TO FIX THE SENIORITY ON THE BASIS OF THE DATE OF RECOMMENDATION BY THE SELECTION COMMITTEE/COMMISSION? Please advise urgently so as I may challenge the case in the Court of Law. Please reply soon as the list of Promotion can be declared any time and lest I should suffer unjustifiably.
Thanks and Regards!
Dr. Paresh Gupta
Sir,
The year of examination conducted by SSC was 1994, year of result was 1995 (year of select list) but appointment order was received in 1996. As per my year of selection I got ACP in 2007 (i.e. after 12 years). When should I get my MACP? Is it from 1995 or 1996?
Awaiting for your reply please.
Regards
Durga