Procedures to be followed for APAR

DOPT has formulated procedures for timely preparation and maintenance of Annual Performance Appraisal Report, the new apprising method introduced this year in the place of ACR for reporting the qualities of government employees. APAR system is already in practice for IAS and All India Service Officers.

New APAR will have following assessment system as prescribed by DOPT.

  • A box is to be included in the APAR for reflecting by the reporting officer the pen picture of the officer reported upon where the reporting officer will be required to indicate his comments on the overall qualities of the officer including areas of strengths and lesser strength and his attitude towards the weaker sections. A column will also be added in the section relating to the reviewing authority for giving the reviewing authority’s remarks on the pen picture reflected by the reporting officer. There will be no other separate column in the APAR for overall assessment apart from the pen picture.
  • A provision is to be made in the APAR in the relevant section for remarks by the reviewing officer to indicate specifically the differences, if any, with the assessment made by the reporting officer, and the reasons therefor.
  • Numerical grading are to be awarded by reporting and reviewing authorities for the quality of work output, personal attributes and functional competence of the officer reported upon. These should be on a scale of 1-10, where 1 refers to the lowest grade and 10 to the highest. The guidelines given in Annexure-I of O.M dated 23.07.2009, shall be kept in mind while awarding numerical grading.
  • The format for the purpose of numerical grading in the three areas of work output, assessment of personal attributes and assessment of functional competency is in Annexure-II. The overall grade on a score of 1-10 will be based on 40% weightage on assessment of work output, and 30% each for assessment of personal attributes and functional competency. The overall grading will be based on addition of the mean value of each group of indicators in proportion to weightage assigned.
  • Wherever ‘accepting authority’ has been prescribed in the existing system in the cadre, columns may also be provided for such authority to give his comments on the remarks of the reporting/reviewing authority and details of difference of opinion, if any, with reasons for the same. In such cases, the accepting authority will also give overall grade on a score of 1-10.

A schedule for completion of all activities relating to the APAR is given in Annexure-III of OM dated 23.7.09.

Download O.M.No: 21011/1/2005-Estt (A) (Pt-II) dated 23.07.2009

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