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DOPT proposes Executive Assistant Scheme in CSS Cadre – Post of EAs will be recruited in GP Rs.4600/- as applicable to present day Assistants
No.7/1/2010-CS.I(P)Government of IndiaMinistry of Personnel, Public Grievances and PensionsDepartment of Personnel and TrainingCS.I Division2nd Floor, Lok Nayak Bhawan,Khan Market, New Delhi-110003Dated the 13th January 2016OFFICE MEMORANDUM
Subject: Introduction of Executive Assistant Scheme in the Central Secretariat regarding
A proposal is under consideration of this Department for introduction of Executive Assistant Scheme in the Central Secretariat. The proposed scheme is attached.
2. The stakeholders concerned viz. Ministries/ Departments and Officers of CSS/CSSS/CSCS may furnish their comments, if any, on the proposed scheme within a period of one month of issue of this OM.
Under Secretary to the Government of India
The key advantages and disadvantages of EA system
The aptitude and the traits needed for analytical work and file processing are quite distinct from the work of a PA/Stenographer. As such interchangeability of the EAs between Sections and in the personal staff of Senior Officers will not be easy.
Need for stenographic assistance will continue even in future. In its absence, working at the level of senior officers would be affected.
Inter-change of EAs / EOs between sections and personal staff of officers would adversely affect the working of Sections as the EAs may get out of touch with noting /drafting skills while they work in the personal staff of officers. The same problem will be faced by EAs who have been working in sections for long as they may not get used to working in the personal staff.
With the element of working in the personal staff of officers becoming a part of duties of EA, the service is likely to lose some of its lustre and may not attract appropriate talent/ quality of personnel to work in the Central Secretariat
There will be problems of integration of EAs with the existing CSS and CSSS
Ushering in specialization/ professionalism, which exists today, may suffer.
Availability of better qualified multi-skilled manpower in the secretariat.
EAs who rotate between sections and personal staff will be more effective as they would have a wider horizon.
Better utilization of manpower, especially as in the current scenario, senior officials at the level of PPS, Sr. PPS and PSO are not being effectively utilized.
The new organization will be in sync with demands of a more IT based organization.
As the cadre of EAs will be unified, the problems arising out of contentious issues of parity between CSS and CSSS would cease to exist.
Key Features of Proposed EA Cadre
(a) The EAs will be recruited in GP Rs.4600/- as applicable to present day Assistants, since re-designated as Assistant SO. They will be recruited through an all India open competition conducted through SSC i.e. through Combined Graduate Level Examination.
(b) On their initial joining, they will be posted mandatory in the personal section of officers and Sections for a two year term each. After the initial four years, posting in the next four years i.e. in the personal section or Section would be optional and on the basis of preference exercised by the EAs / Officers.
(c) After six years of service, EAs will be eligible for promotion as EO in GP Rs.4800/-.
(d) 50% of vacancies in EO will be filled up through Limited Departmental Competitive Examination conducted through UPSC, for which the eligibility condition will be three years’ service in EA.
(e) On promotion as EO, one will have option of working in the personal staff of Officer or to work in the Section. Accordingly, in the grades of EA and EO one can be transferred from Section to personal staff on the basis of preference of the officer or on the requirements of the Ministry/ Department.
(f) EOs after four years of service EO will be placed in the non-functional scale of GP Rs.5400/-.
(g) After, six years of service as EO, one will be eligible for promotion as US.
2/3rd of vacancies in the grade of US will be filled up through Limited Departmental Competitive Examination through UPSC. Remaining 1/3rd vacancies in US grade will be filled up through seniority quota on completion of 10 years of approved service in EO grade.
(h) Promotion from US to OS to Director grades will be as per the existing residency periods
(i) It is also proposed to post US as Staff Officer to Secretary/AS with a job description that is more akin to that of a Private Secretary to the Minister. Posting as Staff Officer will be on the basis of preference of the officer and on the requirement of the Ministry/ Department.
Download DOPT Office Memorandum No.7/1/2010 dated 13.01.2016 for more details